How To Fix 56_CORE401 - PERNR &1 could not be removed from archiving group &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 56_CORE - Class for Core Parts of Travel Management

• Message number: 401

• Message text: PERNR &1 could not be removed from archiving group &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56_CORE401 - PERNR &1 could not be removed from archiving group &2 ?

  The SAP error message 56_CORE401 indicates that a personnel number (PERNR) could not be removed from an archiving group. This error typically arises during the archiving process in SAP, particularly when dealing with employee data in the Human Resources (HR) module.
  Cause:
  The error can occur due to several reasons, including:
  
  Data Integrity Issues: The personnel number may be linked to other records or processes that prevent it from being removed from the archiving group.
  Authorization Issues: The user attempting to perform the action may not have the necessary authorizations to modify the archiving group.
  System Configuration: There may be configuration settings in the archiving object that prevent the removal of the personnel number.
  Locked Records: The personnel number might be locked due to ongoing processes or transactions that are using it.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Dependencies: Investigate if the personnel number is linked to any other records or processes. Ensure that there are no active transactions or dependencies that would prevent its removal.
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to modify the archiving group. You may need to consult with your SAP security team to verify this.
  
  
  Check Configuration: Review the configuration settings for the archiving object in question. Ensure that the settings allow for the removal of personnel numbers from the archiving group.
  
  
  Unlock Records: If the personnel number is locked, identify the process that is locking it and resolve the issue. This may involve waiting for the process to complete or manually unlocking the record if appropriate.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that can resolve the issue.
  
  
  Log Analysis: Review the application logs (transaction SLG1) for more detailed error messages or warnings that could provide additional context for the issue.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. In HR, this often involves employee records.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PA30 (Maintain HR Master Data) for managing archiving processes.
  Documentation: Review SAP documentation related to archiving in the HR module for best practices and guidelines.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.