How To Fix 56879 - Sum of advances exceeds maximum amount of &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 879

• Message text: Sum of advances exceeds maximum amount of &1 &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56879 - Sum of advances exceeds maximum amount of &1 &2 ?

  The SAP error message "56879: Sum of advances exceeds maximum amount of &1 &2" typically occurs in the context of financial transactions, particularly when dealing with advances or prepayments in SAP. This error indicates that the total amount of advances that have been entered exceeds the maximum allowable limit set for that particular transaction or account.
  Cause:
  
  Exceeding Limits: The total of the advances entered in the transaction exceeds the predefined maximum limit set in the system.
  Configuration Settings: The maximum amount for advances may be configured in the system settings, and the current transaction is violating this configuration.
  Incorrect Data Entry: There may be a mistake in the data entry, leading to an incorrect total of advances being calculated.
  
  Solution:
  
  
  Review Configuration: Check the configuration settings for the maximum allowable advances in the relevant module (e.g., Accounts Payable, Project System). This may involve:
  
  Navigating to the relevant configuration settings in SPRO.
  Adjusting the maximum limit if necessary, based on business requirements.
  
  
  
  Adjust Advances: If the configuration is correct, review the entered advances:
  
  Ensure that the total of the advances does not exceed the maximum limit.
  If necessary, reduce the amount of one or more advances to bring the total within the allowable limit.
  
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific details on how to handle advances and the related limits.
  
  
  Contact Support: If the issue persists after checking the configuration and data entry, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like FB60 (Enter Incoming Invoice), F-47 (Request for Advance Payment), or others related to financial transactions.
  User Exits and BAdIs: If your organization has custom logic implemented, check for any user exits or BAdIs that might affect the handling of advances.
  Documentation: Review SAP Notes and Knowledge Base Articles (KBAs) related to this error message for additional insights and potential fixes.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.