How To Fix 56799 - Travel version &1 &2 &3 cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 799

• Message text: Travel version &1 &2 &3 cannot be deleted

What causes this issue?

You want to delete a new version of a trip, that has already been
posted.

System Response

You cannot delete this version as the kilometer/miles cumulation is
active.

How to fix this error?

If you have made changes to this version accidently, change the trip so
that it is identical to the old version. This trip can then be
resettled and transferred, as only zero postings will occur.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56799 - Travel version &1 &2 &3 cannot be deleted ?

  The SAP error message "56799 Travel version &1 &2 &3 cannot be deleted" typically occurs in the context of travel management within the SAP system, particularly when dealing with travel plans or travel expense reports. This error indicates that the specified travel version (identified by the parameters &1, &2, and &3) cannot be deleted due to certain constraints or conditions.
  Causes:
  
  Status of the Travel Version: The travel version may be in a status that does not allow deletion. For example, if the travel version has already been processed, approved, or is in a closed state, it cannot be deleted.
  Dependencies: There may be dependencies on the travel version, such as linked expense reports or approvals that prevent deletion.
  Authorization Issues: The user attempting to delete the travel version may not have the necessary authorizations to perform this action.
  System Configuration: Certain configurations in the SAP system may restrict the deletion of travel versions based on business rules.
  
  Solutions:
  
  Check Status: Verify the status of the travel version. If it is in a status that does not allow deletion (e.g., approved or processed), you may need to reverse or cancel the travel version first.
  Review Dependencies: Check for any linked documents or dependencies that may be preventing deletion. Resolve any outstanding issues before attempting to delete the travel version again.
  Authorization Check: Ensure that the user has the necessary permissions to delete travel versions. If not, contact your SAP administrator to obtain the required authorizations.
  Consult Documentation: Review the SAP documentation or help files related to travel management for specific guidelines on deleting travel versions.
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to travel management that may address this issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or TRIP (Travel Management) to navigate and manage travel versions effectively.
  User Roles: Ensure that user roles and profiles are correctly set up in the SAP system to allow for the necessary actions related to travel management.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.