How To Fix 56731 - Execute comparison calculation for accommodations receipts

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 731

• Message text: Execute comparison calculation for accommodations receipts

What causes this issue?

You have entered a new accommodations receipt or changed or deleted
existing entries. When a new receipt is entered or the amount, currency
or validity period of existing receipts is changed, the receipt amount
is divided by the number of days in the area of validity (see
additional
receipt information). The daily rate thus determined is compared with
the maximum rate of the accommodations per diem for the country of the
receipt. If the daily rate exceeds the allowed maximum rate, comparison
calculation is required.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

This is also required if receipt additions, deletions or changes
make overall reconsideration necessary, even if comparison calculation
has already been performed before.
The trip can not be saved until comparison calculation has been
carried out.
Although the message was issued, it is possible that the overall
consideration of receipts via comparison calculation can produce the
result that capping or an allowance is not necessary.

How to fix this error?

You can perform comparison calculation on the receipt entry screen.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56731 - Execute comparison calculation for accommodations receipts ?

  The SAP error message 56731, which states "Execute comparison calculation for accommodations receipts," typically occurs in the context of the SAP system when there is an issue with the processing of accommodation receipts, particularly in the area of travel management or financial accounting.
  Cause:
  The error can arise due to several reasons, including:
  
  Data Inconsistencies: There may be discrepancies in the data related to accommodation receipts, such as missing or incorrect entries in the database.
  Configuration Issues: The system may not be properly configured to handle the comparison calculations for accommodation receipts.
  Missing Authorizations: The user may not have the necessary permissions to execute the required calculations.
  System Bugs: There could be bugs or issues in the specific version of SAP being used that affect the processing of accommodation receipts.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check Data Entries: Review the accommodation receipts for any missing or incorrect data. Ensure that all required fields are filled out correctly.
  Review Configuration Settings: Verify the configuration settings related to accommodation receipts in the SAP system. Ensure that all necessary parameters are set correctly.
  User Authorizations: Check if the user has the necessary authorizations to perform the comparison calculation. If not, work with your SAP security team to grant the required permissions.
  Run Reports: Use relevant SAP reports to identify any inconsistencies or issues with accommodation receipts. This can help pinpoint the source of the error.
  Consult SAP Notes: Check the SAP Support Portal for any notes or patches related to this error message. There may be specific fixes or updates available for your version of SAP.
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance. Provide them with detailed information about the error and the context in which it occurs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that deal with accommodation receipts and travel management, such as PR05 (Travel Expenses) or TRIP (Travel Management).
  Documentation: Review SAP documentation related to travel management and accommodation processing for best practices and troubleshooting tips.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the SAP error message 56731.