How To Fix 56681 - If ALE (HR-FI) is active, file name (without path) may only have 10 char.

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 681

• Message text: If ALE (HR-FI) is active, file name (without path) may only have 10 char.

What causes this issue?

If coupling of trip costs with accounting via the ALE scenario is
active, the file name entered may only be, at the most, ten characters
long and may not contain a path name.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a file name without path specification and not longer than ten
characters.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56681 - If ALE (HR-FI) is active, file name (without path) may only have 10 char. ?

  The SAP error message 56681 typically occurs in the context of ALE (Application Link Enabling) when dealing with HR (Human Resources) and FI (Financial Accounting) integration. This error indicates that the filename you are trying to use exceeds the allowed character limit when ALE is active.
  Cause:
  The error message states that if ALE (HR-FI) is active, the filename (without the path) must be limited to a maximum of 10 characters. This restriction is likely due to the way the system processes filenames for ALE distribution, which may have specific constraints on naming conventions.
  Solution:
  To resolve this error, you should:
  
  
  Check the Filename: Ensure that the filename you are using adheres to the 10-character limit. If it exceeds this limit, you will need to rename the file to comply with the restriction.
  
  
  Modify the Configuration: If you have control over the configuration, you may want to review the settings related to ALE and see if there are any options to adjust the filename length. However, this is often not configurable and must adhere to the system's constraints.
  
  
  Review Documentation: Consult the SAP documentation or notes related to ALE and HR-FI integration for any additional guidelines or best practices regarding filename conventions.
  
  
  Test the Changes: After renaming the file, test the process again to ensure that the error is resolved and that the integration works as expected.
  
  
  Related Information:
  
  ALE (Application Link Enabling): A technology that allows the integration of different SAP systems and non-SAP systems by enabling the exchange of data.
  HR-FI Integration: This refers to the integration between Human Resources and Financial Accounting modules in SAP, which often involves data transfer for payroll, accounting entries, etc.
  SAP Notes: Check for any relevant SAP Notes that might provide additional insights or updates regarding this error message.
  
  If the problem persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.