How To Fix 56585 - Trip is separation allowance and cannot be copied

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 585

• Message text: Trip is separation allowance and cannot be copied

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56585 - Trip is separation allowance and cannot be copied ?

  The SAP error message 56585, which states "Trip is separation allowance and cannot be copied," typically occurs in the context of travel management within SAP. This error indicates that the system is trying to copy a trip that is classified as a separation allowance, which is not allowed.
  Cause:
  
  Trip Type: The trip you are trying to copy is categorized as a separation allowance. In SAP, certain trip types have specific rules and restrictions, and separation allowances are generally treated differently from regular travel expenses.
  System Configuration: The configuration settings in SAP may restrict copying of certain trip types to prevent errors or inconsistencies in financial reporting.
  
  Solution:
  
  Manual Entry: Instead of copying the trip, you may need to manually create a new trip entry. This ensures that the separation allowance is recorded correctly without violating system rules.
  Check Trip Type: Verify the trip type of the original entry. If it is indeed a separation allowance, consider whether it is appropriate to create a new trip or if adjustments to the existing trip are needed.
  Consult Configuration: If you believe that copying should be allowed for your business process, consult with your SAP administrator or configuration team. They may need to adjust the settings in the system to allow for copying of certain trip types.
  Documentation: Review SAP documentation or help resources for any specific guidelines related to separation allowances and trip management.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide guidance on how to resolve them.
  User Manuals: Refer to the user manuals or training materials for SAP Travel Management to understand the rules and processes related to trip entries and allowances.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to address the error message and manage your travel entries effectively.