How To Fix 56575 - & GUID already exists in trip: &

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 575

• Message text: & GUID already exists in trip: &

What causes this issue?

The GUID of a trip that was synchronized from the offline travel
expenses tool already exists in a trip in the online system. The trip
cannot be created.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56575 - & GUID already exists in trip: & ?

  The SAP error message "56575" along with the message "GUID already exists in trip" typically indicates that there is a duplicate Global Unique Identifier (GUID) in the system related to a trip or travel request. This can occur in various SAP modules, particularly in Travel Management (SAP Travel Management or SAP Concur).
  Cause:
  
  Duplicate Entry: The most common cause is that a trip or travel request with the same GUID has already been created in the system. This can happen if a user tries to create a new trip that has the same identifier as an existing one.
  Data Migration Issues: If data has been migrated from another system or if there have been recent changes in the database, it may lead to GUID conflicts.
  System Errors: Occasionally, system errors or bugs can lead to the generation of duplicate GUIDs.
  
  Solution:
  
  Check Existing Trips: Verify if a trip with the same GUID already exists in the system. You can do this by searching for the trip in the relevant transaction codes (e.g., PR05 for travel expenses).
  Use Unique Identifiers: Ensure that when creating new trips, the system generates unique GUIDs. If you are manually entering data, make sure to avoid duplicating existing entries.
  Data Cleanup: If duplicates are found, you may need to clean up the data. This could involve deleting or archiving old trips that are no longer needed.
  Consult SAP Notes: Check for any relevant SAP Notes or patches that address this specific error. SAP frequently releases updates that may resolve known issues.
  Contact Support: If the issue persists, consider reaching out to SAP support for assistance. They can provide more detailed troubleshooting steps based on your specific system configuration.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to Travel Management, such as PR05 (Travel Expenses), PR03 (Travel Request), and others.
  SAP Documentation: Review SAP documentation for Travel Management to understand how GUIDs are generated and managed.
  User Training: Ensure that users are trained on how to properly create and manage trips to avoid duplication issues.
  
  By following these steps, you should be able to resolve the error message and prevent it from occurring in the future.