How To Fix 56486 - Service provider &2 is not allowed for expense type &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 486

• Message text: Service provider &2 is not allowed for expense type &1

What causes this issue?

Expense type &v1& is not allowed for service provider &v2&. This is
because an entry for this combination does not exist in table T706B4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the service provider to a service provider that is allowed for
this expense type (use input help if required). If this combination of
expense type and service provider is required, maintain the
corresponding entry in table T706B4 (Customizing activity <LS>Assign
wage types to travel expense types for single receipts</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56486 - Service provider &2 is not allowed for expense type &1 ?

  The SAP error message "56486 Service provider &2 is not allowed for expense type &1" typically occurs in the context of travel and expense management within SAP systems, particularly when dealing with travel expenses and service providers.
  Cause:
  This error indicates that there is a restriction or configuration issue where the specified service provider (denoted by &2) is not authorized to be used for the specified expense type (denoted by &1). This can happen due to several reasons, including:
  
  Configuration Settings: The system may have been configured to restrict certain service providers from being used for specific expense types.
  Master Data Issues: The service provider may not be properly set up in the system or may not be linked to the expense type in question.
  Policy Compliance: The organization may have policies in place that restrict the use of certain service providers for specific types of expenses.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Review the configuration settings in the SAP system related to travel and expense management. Ensure that the service provider is allowed for the specified expense type.
  Navigate to the relevant configuration area (e.g., SPRO) and check the settings for service providers and expense types.
  
  
  
  Review Master Data:
  
  Verify that the service provider is correctly set up in the system. Check the master data for the service provider to ensure it is active and properly linked to the expense type.
  If necessary, update the master data to include the service provider for the specified expense type.
  
  
  
  Consult with Policy:
  
  Check the organization's travel and expense policy to ensure compliance. If the service provider is not allowed for the expense type according to policy, you may need to select a different service provider or expense type.
  
  
  
  User Authorization:
  
  Ensure that the user attempting to create the expense report has the necessary authorizations to use the specified service provider.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), and others related to travel management.
  Documentation: Review SAP documentation related to travel management and expense reporting for additional insights on configuration and setup.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary changes to resolve it.