How To Fix 56420 - Approval not possible for current status

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 420

• Message text: Approval not possible for current status

What causes this issue?

The travel request/trip has a trip status for which an approval
is not supported.

System Response

The following approval statuses are supported:
'Request entered' is set at 'request approved'
'Request on hold' is set at 'request approved'
'Request approved' is set at 'request approved'

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

'Trip taken' is set at 'trip approved'
'Trip on hold' is set at 'trip approved'
'Trip approved' is set at 'trip approved'
Accounting status must 'open', 'to be accounted' or 'cancelled'.

How to fix this error?

Maintain trip status via change trip data.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56420 - Approval not possible for current status ?

  The SAP error message "56420 Approval not possible for current status" typically occurs in the context of workflows or approval processes within SAP systems, such as SAP S/4HANA or SAP ERP. This error indicates that the document or item you are trying to approve is not in a status that allows for approval.
  Causes:
  
  Incorrect Document Status: The document may be in a status that does not permit approval. For example, it might be in a "Draft" or "Rejected" status.
  Workflow Configuration: The workflow may not be correctly configured to allow approvals at the current status.
  Authorization Issues: The user attempting to approve the document may not have the necessary authorizations for that specific status.
  Business Rules: There may be business rules defined in the system that restrict approval based on certain conditions or statuses.
  
  Solutions:
  
  Check Document Status: Verify the current status of the document. If it is not in an appropriate status for approval, you may need to change its status or take the necessary steps to move it to a status that allows approval.
  Review Workflow Configuration: If you have access, check the workflow configuration to ensure that it allows for approvals at the current status. This may require adjustments by a system administrator or workflow designer.
  User Authorizations: Ensure that the user has the necessary authorizations to approve documents in the current status. This may involve checking roles and permissions in the SAP system.
  Consult Business Rules: Review any business rules that may be affecting the approval process. If there are specific conditions that must be met for approval, ensure those conditions are satisfied.
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting the SAP community for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the official SAP documentation related to workflows and approval processes for more detailed information on how to manage document statuses and approvals.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., SWI1 for workflow overview) that can help you monitor and manage workflows in SAP.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.