How To Fix 56375 - Trip of & already has a travel request

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 375

• Message text: Trip of & already has a travel request

What causes this issue?

You have placed the cursor on a trip and want to create a travel
request.

System Response

The system refuses to allow you to create a travel request since one
already exists for the trip.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

To create a travel request with a new trip number, select the relevant
personnel number in the list. Then choose 'Create request'.
To assign a travel request to an existing trip number, select the
relevant trip number. Then choose 'Create request'.
To change a travel request for an existing trip number, select the
element 'Travel request' under the relevant trip number. Then choose
'Change'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56375 - Trip of & already has a travel request ?

  The SAP error message 56375, which states "Trip of & already has a travel request," typically occurs in the context of the Travel Management module in SAP. This error indicates that there is an attempt to create a new travel request for a trip that already has an existing travel request associated with it.
  Cause:
  
  Duplicate Travel Request: The primary cause of this error is that a travel request is already created for the specified trip. SAP does not allow multiple travel requests for the same trip to avoid confusion and ensure data integrity.
  Incorrect Trip Number: The trip number being used may be incorrect or may not correspond to the intended travel request.
  System Configuration: There may be specific configurations or settings in the SAP system that enforce this restriction.
  
  Solution:
  
  Check Existing Travel Requests: Verify if there is already a travel request created for the trip in question. You can do this by checking the travel request overview or using transaction codes like PR05 (Travel Request) to see if a request exists.
  Use the Correct Trip Number: Ensure that you are using the correct trip number when creating a new travel request. If you need to create a new request, you may need to modify or delete the existing one first.
  Modify Existing Request: If you need to make changes to the existing travel request, consider modifying it instead of creating a new one.
  Consult with Your SAP Administrator: If you believe this error is occurring inappropriately, consult with your SAP administrator or support team. They can check the system configuration and logs for any underlying issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 for travel requests, PR06 for travel expenses, and PR07 for travel settlements.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Documentation: Review user documentation or training materials related to SAP Travel Management to understand the processes and restrictions better.
  
  By following these steps, you should be able to resolve the error and proceed with your travel request in SAP.