How To Fix 56242 - For trips > & days choose a trip type S with full taxation

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 242

• Message text: For trips > & days choose a trip type S with full taxation

What causes this issue?

You want to create a trip which exceeds the above number of days.

System Response

Reimbursements for meals and accommodations for trips of this length
must be taxed in full.

How to fix this error?

Please choose a trip expense type for which all reimbursements for
meals and accommodations are fully taxed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56242 - For trips > & days choose a trip type S with full taxation ?

  The SAP error message 56242, which states "For trips > & days choose a trip type S with full taxation," typically occurs in the context of travel management within SAP, particularly when dealing with travel expenses and trip types.
  Cause:
  This error message is triggered when a user attempts to create or process a travel trip that exceeds a specified number of days (the threshold is often set in the system configuration) without selecting the appropriate trip type. In this case, the system requires that for trips longer than the defined threshold, the user must select a trip type that allows for full taxation (often referred to as trip type 'S').
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Trip Duration: Verify the number of days for the trip you are trying to create. If it exceeds the threshold set in the system, you will need to adjust your trip type.
  
  
  Select the Correct Trip Type: When creating or editing the trip, ensure that you select a trip type that is designated for longer trips with full taxation. This is typically the trip type 'S' or another type configured for this purpose.
  
  
  Review Configuration Settings: If you are unsure about the trip types available or the thresholds set, consult with your SAP administrator or the person responsible for travel management configuration in your organization. They can provide insights into the specific settings and any potential adjustments that may be needed.
  
  
  Training and Documentation: Ensure that users are trained on the correct procedures for entering travel trips in SAP. Providing documentation or guidelines can help prevent this error from occurring in the future.
  
  
  Related Information:
  
  SAP Travel Management: This module handles travel planning, expense reporting, and reimbursement processes. Understanding how trip types and taxation work within this module is crucial for effective travel management.
  Configuration Settings: The settings for trip types, taxation rules, and thresholds can usually be found in the SAP Customizing Implementation Guide (IMG) under Travel Management.
  User Roles and Authorizations: Ensure that users have the necessary roles and authorizations to select the appropriate trip types and manage travel expenses.
  
  If the issue persists after following these steps, it may be beneficial to consult SAP support or your internal IT team for further assistance.