How To Fix 56165 - Personnel number & locked for accounting (See infotype 0003)

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 165

• Message text: Personnel number & locked for accounting (See infotype 0003)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56165 - Personnel number & locked for accounting (See infotype 0003) ?

  The SAP error message 56165 indicates that a personnel number is locked for accounting purposes. This typically occurs when there are issues related to the employee's data in the system, particularly in infotype 0003 (Payroll Status). Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Locked Personnel Number: The personnel number is locked due to various reasons, such as:
  
  The employee is currently undergoing a payroll process.
  There are pending actions or changes that need to be completed before the personnel number can be unlocked.
  The employee's data might be incomplete or incorrect, preventing further processing.
  
  
  
  Infotype 0003 Issues: Infotype 0003 contains payroll-related information. If there are inconsistencies or if the infotype is not properly maintained, it can lead to this error.
  
  
  Solution:
  
  
  Check Infotype 0003:
  
  Go to the employee's master data and check infotype 0003 for any inconsistencies or missing information.
  Ensure that the payroll status is correctly set and that there are no errors in the data.
  
  
  
  Unlock the Personnel Number:
  
  If the personnel number is locked due to payroll processing, you may need to wait until the payroll run is completed.
  If the lock is due to administrative reasons, you may need to contact your HR or payroll administrator to unlock the personnel number.
  
  
  
  Review Payroll Processing:
  
  Ensure that all payroll runs are completed successfully and that there are no errors in the payroll processing for the employee.
  If there are issues, resolve them before attempting to process the employee's data again.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  
  
  
  Transaction Codes:
  
  Use transaction codes like PA30 (Maintain HR Master Data) to check and edit infotype 0003.
  Use transaction code PA03 to maintain infotype settings.
  
  
  
  Related Information:
  
  Infotype 0003 (Payroll Status): This infotype is crucial for payroll processing and contains information about the employee's payroll status, including whether they are active, inactive, or locked for payroll.
  Personnel Administration: Understanding the overall personnel administration process in SAP can help in troubleshooting issues related to employee data.
  SAP Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it.