How To Fix 56161 - Travel expense type & is not stored in Customizing

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 161

• Message text: Travel expense type & is not stored in Customizing

What causes this issue?

Trip expense type &v1& does not exist for receipt date &v2&.

How to fix this error?

Please either enter another expense type or inform your system
administrator that this expense type must be initially maintained.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56161 - Travel expense type & is not stored in Customizing ?

  The SAP error message 56161, which states that "Travel expense type & is not stored in Customizing," typically occurs when a travel expense type that is being referenced in a travel expense report or a related transaction is not defined in the system's configuration. This can happen for various reasons, such as missing configuration, incorrect settings, or changes in the travel expense types.
  Cause:
  
  Missing Configuration: The travel expense type has not been defined in the Customizing settings of the SAP system.
  Incorrect Entry: The travel expense type being used in the transaction may have been entered incorrectly or does not exist in the system.
  Transport Issues: If the configuration was recently transported from another system, it may not have been included or may have failed to transport correctly.
  Changes in Customizing: Changes made to the Customizing settings may have removed or altered the travel expense type.
  
  Solution:
  
  
  Check Customizing Settings:
  
  Go to the SAP Customizing Implementation Guide (IMG) and navigate to the relevant section for travel expense types. This is usually found under:
  
  Travel Management ? Travel Expenses ? Define Travel Expense Types.
  
  
  Verify if the travel expense type in question is defined. If it is missing, you will need to create it.
  
  
  
  Create or Modify Travel Expense Type:
  
  If the travel expense type is not defined, you can create a new one by following the steps in the IMG.
  Ensure that all necessary attributes and settings for the travel expense type are correctly configured.
  
  
  
  Check for Typos:
  
  Double-check the entry of the travel expense type in the transaction to ensure there are no typographical errors.
  
  
  
  Transport Requests:
  
  If the configuration was supposed to be transported from another system, check the transport requests to ensure that they were completed successfully and included the necessary changes.
  
  
  
  Consult Documentation:
  
  Review any documentation or change logs to see if there were recent changes that might have affected the travel expense types.
  
  
  
  User Authorization:
  
  Ensure that the user has the necessary authorizations to access and use the travel expense type.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to travel expense types.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  Training and Documentation: Refer to SAP training materials or documentation for Travel Management to understand how to properly configure and manage travel expense types.
  
  By following these steps, you should be able to resolve the error message 56161 and ensure that the travel expense types are correctly configured in your SAP system.