How To Fix 56146 - Trip data for the period from &1 &2 to &3 &4 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 146

• Message text: Trip data for the period from &1 &2 to &3 &4 already exists

What causes this issue?

You want to create a travel request, a travel plan or an expense report.

System Response

The system informs you that trip data has already been entered for this
time period. It is only possible in exceptional cases
to create more than one trip in the same or overlapping time periods.

How to fix this error?

You may have already entered a travel request, travel plan or expense
report for this time period and only want to add to it. In this case,
select the object you want to make additions to (travel request, travel
plan or expense report) in the list of trips and choose the function
again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56146 - Trip data for the period from &1 &2 to &3 &4 already exists ?

  The SAP error message 56146, which states "Trip data for the period from &1 &2 to &3 &4 already exists," typically occurs in the context of travel management within SAP, particularly when dealing with travel expenses and trip data entries.
  Cause:
  This error indicates that there is an attempt to create or modify trip data for a period that overlaps with existing trip data. The placeholders (&1 &2) represent the start date and time, while (&3 &4) represent the end date and time of the trip. The system prevents the creation of overlapping trip records to maintain data integrity and avoid confusion in expense reporting.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Trip Data: 
  
  Review the existing trip records for the specified period. You can do this by navigating to the relevant transaction in SAP (e.g., transaction code PR05 for travel expenses) and checking for any trips that fall within the specified date range.
  
  
  
  Modify or Delete Overlapping Trips:
  
  If you find that there is indeed overlapping trip data, you may need to either modify the existing trip to accommodate the new data or delete the overlapping trip if it is no longer needed.
  
  
  
  Adjust Dates:
  
  If the new trip data is valid and should be recorded, consider adjusting the start and/or end dates of the new trip to ensure there is no overlap with existing records.
  
  
  
  Consult with Your Team:
  
  If you are unsure about modifying or deleting existing trips, consult with your team or a supervisor to ensure that the changes align with company policies and procedures.
  
  
  
  Check for System Errors:
  
  In some cases, this error may arise due to system issues or bugs. If you suspect this might be the case, contact your SAP support team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), PR03 (Travel Planning), and PR06 (Travel Request) to manage trip data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to travel management that might address this error.
  Documentation: Review SAP documentation or user manuals related to travel management for best practices in managing trip data.
  
  By following these steps, you should be able to resolve the error and ensure that your trip data is accurately recorded in the SAP system.