How To Fix 56108 - Change in accounting past

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 108

• Message text: Change in accounting past

What causes this issue?

You want to change a trip for which payment has already been effected
through payroll accounting.
If you perform the change, travel expense accounting will set a cor-
rection or retroactive accounting indicator for payroll accounting for
the above personnel number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56108 - Change in accounting past ?

  The SAP error message 56108, which states "Change in accounting past," typically occurs when there is an attempt to change a document or transaction that is already in a closed accounting period. This error is common in financial transactions where the system restricts modifications to ensure the integrity of financial data.
  Cause:
  
  Closed Period: The accounting period for the transaction has been closed, meaning no further changes can be made to the financial data for that period.
  Document Status: The document may have been posted in a previous period that is now closed, and SAP prevents changes to maintain the accuracy of financial reporting.
  Configuration Settings: The system settings may restrict changes to certain types of documents or transactions once they are posted.
  
  Solution:
  
  
  Open the Period: If it is necessary to make changes, you can open the closed accounting period. This is typically done by a user with the appropriate authorization (e.g., a financial manager or accountant). The transaction code for this is usually OB52.
  
  Navigate to OB52 and adjust the period settings to allow changes.
  Be cautious when opening periods, as this can affect financial reporting and audits.
  
  
  
  Create a New Document: If the changes are not critical, consider creating a new document or transaction that reflects the necessary adjustments instead of modifying the existing one.
  
  
  Use Adjustment Entries: If the changes are related to financial adjustments, you can create adjustment entries in the current period to reflect the necessary changes without altering the closed period.
  
  
  Consult with Finance Team: If you are unsure about the implications of changing a closed period, consult with your finance or accounting team to ensure compliance with internal policies and external regulations.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB02 (Change Document), FB08 (Reverse Document), and OB52 (Open/Close Posting Periods).
  Authorization: Ensure that you have the necessary authorizations to make changes to accounting periods or documents.
  Documentation: Review SAP documentation or help files for more detailed guidance on handling accounting periods and error messages.
  Audit Trail: Be aware that changes to closed periods can create an audit trail that may need to be justified during financial audits.
  
  Always proceed with caution when making changes to accounting data, as it can have significant implications for financial reporting and compliance.