How To Fix 53187 - Employee &1 unknown or not active on &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 53 - Incentive Wages Data

• Message number: 187

• Message text: Employee &1 unknown or not active on &2

What causes this issue?

The time ticket posting date was changed to &v2&. The system cannot
read the personal data for the employee on this day.

System Response

The posting date change is not taken into account.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 53187 - Employee &1 unknown or not active on &2 ?

  The SAP error message "53187 Employee &1 unknown or not active on &2" typically indicates that the system is unable to find the employee record for the specified employee ID (&1) on the specified date (&2). This can occur for several reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  Employee Not Created: The employee record may not have been created in the system.
  Inactive Employee: The employee record exists but is marked as inactive. This can happen if the employee has been terminated or is on a leave of absence.
  Date Issue: The date specified (&2) may fall outside the validity period of the employee record. For example, if the employee was only active during a specific time frame, querying outside that range will result in this error.
  Data Entry Error: There may be a typo or error in the employee ID entered.
  Organizational Assignment: The employee may not be assigned to the correct organizational unit or may not have the necessary authorizations.
  
  Solutions:
  
  Check Employee Record: Verify that the employee ID (&1) exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Check Status: If the employee record exists, check if the employee is active. Look for the employee's status in the master data and ensure that it is set to active.
  Verify Dates: Ensure that the date you are querying (&2) is within the active period of the employee's record. If necessary, adjust the date to fall within the valid range.
  Correct Data Entry: Double-check the employee ID for any typographical errors and ensure that you are using the correct format.
  Organizational Assignment: Ensure that the employee is assigned to the correct organizational unit and has the necessary authorizations to perform the required actions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for hiring) to manage employee records.
  Authorization Issues: If the employee is active but still receiving the error, check if there are any authorization issues preventing access to the employee's data.
  Consult HR Module: If you are unsure about the employee's status or the validity of the record, consult with your HR department or SAP HR module expert for assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.