How To Fix 53131 - No personnel control record for payroll area &1, record type &2 (PA03)

SAP Error Message - Details

• Message type: E = Error

• Message class: 53 - Incentive Wages Data

• Message number: 131

• Message text: No personnel control record for payroll area &1, record type &2 (PA03)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 53131 - No personnel control record for payroll area &1, record type &2 (PA03) ?

  The SAP error message "53131 No personnel control record for payroll area &1, record type &2 (PA03)" typically indicates that the system is unable to find a personnel control record for the specified payroll area and record type. This error is often encountered in the context of payroll processing and personnel administration.
  Cause:
  
  Missing Personnel Control Record: The most common cause is that there is no personnel control record (PCR) defined for the specified payroll area and record type in the system.
  Incorrect Payroll Area: The payroll area specified in the error message may not be correctly assigned to the employee or may not exist in the system.
  Record Type Issues: The record type specified may not be valid or may not have been set up correctly in the system.
  Configuration Issues: There may be configuration issues in the payroll settings that prevent the system from recognizing the personnel control record.
  
  Solution:
  
  
  Check Personnel Control Records:
  
  Go to the transaction code PA03 (Maintain Personnel Control Records).
  Verify if there is a personnel control record for the specified payroll area and record type.
  If it does not exist, you may need to create a new personnel control record.
  
  
  
  Verify Payroll Area Assignment:
  
  Check the employee's master data (transaction code PA30) to ensure that the correct payroll area is assigned.
  If the payroll area is incorrect, update the employee's master data accordingly.
  
  
  
  Review Record Type:
  
  Ensure that the record type specified in the error message is valid and correctly configured in the system.
  If necessary, consult with your SAP HR configuration team to confirm the record types in use.
  
  
  
  Configuration Check:
  
  Review the payroll configuration settings to ensure that everything is set up correctly.
  If you are not familiar with the configuration, it may be necessary to involve an SAP HR consultant or administrator.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PA03: Maintain Personnel Control Records
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll processing (where MXX is the country code)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on personnel control records and payroll configuration.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or an SAP HR expert for further assistance.