How To Fix >5273 - Clearing restricted to 9999 items to be cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: >5 -

• Message number: 273

• Message text: Clearing restricted to 9999 items to be cleared

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >5273 - Clearing restricted to 9999 items to be cleared ?

  The SAP error message "5273 Clearing restricted to 9999 items to be cleared" typically occurs when you are trying to clear more than 9999 line items in a single clearing transaction. This limitation is in place to ensure system performance and manageability.
  Cause:
  The error arises when the number of line items that you are attempting to clear exceeds the maximum limit of 9999. This can happen in various transactions, such as during the clearing of accounts payable or receivable, where multiple invoices or payments are being processed at once.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Split the Clearing Process: Instead of trying to clear all items at once, break down the clearing process into smaller batches. For example, if you have 15,000 items, you can clear them in two batches of 7500 items each.
  
  
  Use Selection Criteria: When selecting items for clearing, apply filters or selection criteria to limit the number of items being processed in a single transaction. This can include date ranges, document types, or specific accounts.
  
  
  Check for Open Items: Ensure that you are only selecting open items that need to be cleared. Sometimes, closed or irrelevant items may be included in the selection, leading to an increased count.
  
  
  Review Custom Programs: If you are using custom programs or reports to perform the clearing, check if there are any limitations or settings that can be adjusted to handle larger volumes.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or updates regarding this error message. There may be specific patches or recommendations provided by SAP.
  
  
  Increase System Parameters: If you frequently encounter this issue and it is impacting business processes, consider discussing with your SAP Basis team about the possibility of increasing the limit, although this may not always be feasible or recommended.
  
  
  Related Information:
  
  Transaction Codes: This error can occur in various transaction codes such as F-32 (Clear Customer), F-44 (Clear Vendor), or F-03 (Clear G/L Account).
  Performance Considerations: Clearing large volumes of items in one go can lead to performance issues, so it is generally advisable to keep the number of items manageable.
  SAP Documentation: Refer to SAP Help documentation for more details on clearing processes and best practices.
  
  By following these steps, you should be able to effectively manage and resolve the error message related to clearing restrictions in SAP.