How To Fix 4F101 - Enter a valid purchase order

SAP Error Message - Details

• Message type: E = Error

• Message class: 4F - Message class for India localization

• Message number: 101

• Message text: Enter a valid purchase order

What causes this issue?

The purchase order that you have just selected is from a different
vendor than the one that you first entered, so it cannot be correct.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a different purchase order.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 4F101 - Enter a valid purchase order ?

  The SAP error message 4F101 ("Enter a valid purchase order") typically occurs when a user attempts to process a transaction that requires a valid purchase order (PO) number, but the entered PO number is either invalid, does not exist, or is not accessible in the current context.
  Causes:
  
  Invalid PO Number: The entered purchase order number does not exist in the system.
  PO Status: The purchase order may be in a status that does not allow further processing (e.g., it may be closed or deleted).
  Authorization Issues: The user may not have the necessary permissions to view or process the specified purchase order.
  Incorrect Input: There may be a typographical error in the PO number entered.
  Data Synchronization Issues: If the system is integrated with other systems, there may be a delay or issue in data synchronization.
  
  Solutions:
  
  Verify PO Number: Double-check the purchase order number for any typographical errors. Ensure that you are entering the correct number.
  Check PO Status: Use transaction codes like ME23N (Display Purchase Order) to check the status of the purchase order. Ensure that it is open and available for processing.
  Authorization Check: Ensure that you have the necessary permissions to access the purchase order. If not, contact your system administrator or SAP security team.
  Use Search Functionality: If you are unsure of the exact PO number, use the search functionality in SAP to find the correct purchase order.
  Consult with IT Support: If the issue persists, consult with your IT support team to check for any underlying system issues or data synchronization problems.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME21N (Create Purchase Order), and ME22N (Change Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Documentation: Refer to user manuals or training materials for guidance on how to properly enter and manage purchase orders in SAP.
  
  If the problem continues after trying the above solutions, it may be necessary to escalate the issue to your SAP support team for further investigation.