How To Fix 4B073 - SS No. will be taken for Reporting if PhilHealth No. is left Blank

SAP Error Message - Details

• Message type: E = Error

• Message class: 4B - Message Class for Philippines

• Message number: 073

• Message text: SS No. will be taken for Reporting if PhilHealth No. is left Blank

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 4B073 - SS No. will be taken for Reporting if PhilHealth No. is left Blank ?

  The SAP error message "4B073 SS No. will be taken for Reporting if PhilHealth No. is left Blank" typically relates to the processing of employee data in the SAP Human Capital Management (HCM) module, particularly in the context of payroll and reporting for the Philippines' PhilHealth system.
  Cause:
  This error occurs when an employee's PhilHealth number is not provided in the system. In the Philippines, the PhilHealth number is essential for health insurance reporting and compliance. If this number is left blank, the system defaults to using the Social Security (SS) number for reporting purposes, which may not be appropriate or compliant with regulations.
  Solution:
  To resolve this error, you should ensure that the PhilHealth number is correctly entered in the employee's master data. Here are the steps to do this:
  
  
  Access Employee Master Data:
  
  Go to the SAP HCM module and navigate to the employee master data (transaction code PA30).
  
  
  
  Select the Employee:
  
  Enter the employee's personnel number and select the relevant infotype (usually Infotype 0001 for Organizational Assignment or Infotype 0002 for Personal Data).
  
  
  
  Enter PhilHealth Number:
  
  Locate the field for the PhilHealth number and enter the correct number. Ensure that it is valid and formatted correctly.
  
  
  
  Save Changes:
  
  After entering the PhilHealth number, save the changes to the employee's record.
  
  
  
  Re-run Payroll or Reporting:
  
  Once the PhilHealth number is entered, re-run the payroll process or the reporting function that triggered the error.
  
  
  
  Related Information:
  
  Compliance: Ensure that all employees have their PhilHealth numbers updated in the system to comply with local regulations.
  Data Validation: Implement data validation checks to prevent blank entries for mandatory fields like PhilHealth numbers in the future.
  Training: Provide training to HR personnel on the importance of maintaining accurate employee data, especially for compliance with government regulations.
  Documentation: Keep documentation of the processes for entering and maintaining employee data, including PhilHealth numbers, to ensure consistency and compliance.
  
  By following these steps, you should be able to resolve the error and ensure that your employee data is compliant with PhilHealth reporting requirements.