How To Fix >4633 - Document &1 cannot be reversed (reversal document for payment specif. &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 633

• Message text: Document &1 cannot be reversed (reversal document for payment specif. &3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4633 - Document &1 cannot be reversed (reversal document for payment specif. &3) ?

  The SAP error message 4633 indicates that a document cannot be reversed due to specific conditions related to the payment specification. This error typically occurs in the context of financial transactions, particularly when dealing with payment documents in SAP.
  Cause:
  The error message 4633 can arise due to several reasons, including:
  
  
  Payment Specification Issues: The payment specification referenced in the document may not allow for reversal. This could be due to the document being in a status that does not permit reversal (e.g., already cleared or settled).
  
  
  Document Type Restrictions: Certain document types in SAP may have restrictions on reversals. If the document type associated with the payment does not allow for reversal, this error will occur.
  
  
  Posting Period Issues: If the document is in a closed posting period, it may not be possible to reverse it.
  
  
  Authorization Issues: The user may not have the necessary authorizations to perform a reversal on the specified document.
  
  
  Dependencies on Other Documents: The document may be linked to other financial transactions that prevent its reversal.
  
  
  Solution:
  To resolve the error message 4633, consider the following steps:
  
  
  Check Document Status: Verify the status of the document you are trying to reverse. Ensure that it is not already cleared or settled.
  
  
  Review Payment Specification: Check the payment specification associated with the document. Ensure that it allows for reversal.
  
  
  Document Type Configuration: Review the configuration of the document type in SAP. If necessary, consult with your SAP administrator to determine if the document type can be modified to allow reversals.
  
  
  Posting Period: Ensure that the posting period for the document is open. If it is closed, you may need to open the period or use a different method to adjust the transaction.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to perform the reversal. If not, contact your system administrator to obtain the required permissions.
  
  
  Consult SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  
  
  Alternative Methods: If reversal is not possible, consider alternative methods to correct the transaction, such as creating a correcting entry or adjusting the related accounts.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) or FBRA (Reset Cleared Items) that may be used in the reversal process.
  SAP Documentation: Refer to SAP Help documentation for detailed information on document reversal processes and restrictions.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.