How To Fix >4560 - Document completely paid with instruction &1 (amount: &2 &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 560

• Message text: Document completely paid with instruction &1 (amount: &2 &3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4560 - Document completely paid with instruction &1 (amount: &2 &3) ?

  The SAP error message 4560 indicates that a document has been completely paid, and it is typically encountered in the context of financial transactions, particularly when dealing with accounts payable or receivable. The message format includes placeholders for the instruction number and the amount involved.
  Cause:
  The error message occurs when you attempt to process a payment or make changes to a document that has already been fully settled. This can happen in various scenarios, such as:
  
  Duplicate Payment Attempt: Trying to process a payment for an invoice that has already been fully paid.
  Incorrect Document Reference: Attempting to reference a document that is already marked as cleared or settled.
  Manual Entry Errors: Errors in manual entries that lead to the system believing that a payment is still outstanding.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Payment Status: Verify the payment status of the document in question. You can do this by checking the document in the relevant transaction (e.g., FB03 for displaying documents).
  
  
  Review Payment History: Look at the payment history to confirm if the document has indeed been fully paid. This can be done through transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display).
  
  
  Correct Document Reference: If you are trying to process a payment for a different document, ensure that you are referencing the correct document number.
  
  
  Consult with Finance Team: If you are unsure about the payment status or need to make adjustments, consult with your finance or accounting team for further assistance.
  
  
  Use Transaction Codes: Utilize transaction codes such as FBRA (Reset Cleared Items) or FBL1N/FBL5N to analyze and manage line items.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing financial documents, such as FB03 (Display Document), FB60 (Enter Incoming Invoices), and F-28 (Post Incoming Payments).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or help files for more detailed information on handling payment processing and document management.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.