How To Fix >4185 - Check reason &1 entered in document &2

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 185

• Message text: Check reason &1 entered in document &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4185 - Check reason &1 entered in document &2 ?

  The SAP error message "4185 Check reason &1 entered in document &2" typically occurs in the context of financial transactions, particularly when dealing with document postings in the SAP system. This error indicates that there is an issue with the reason code that has been entered in a financial document.
  Cause:
  The error can be caused by several factors, including:
  
  Invalid Reason Code: The reason code entered in the document may not be valid or may not exist in the system.
  Configuration Issues: The reason code may not be properly configured in the system, or it may not be assigned to the appropriate document type.
  Authorization Issues: The user may not have the necessary authorizations to use the specified reason code.
  Document Type Restrictions: Certain reason codes may be restricted to specific document types, and if the document type does not allow the entered reason code, this error will occur.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Verify the Reason Code: Check the reason code entered in the document. Ensure that it is valid and exists in the system.
  Check Configuration: Review the configuration settings for the reason code in the SAP system. Ensure that it is properly set up and assigned to the correct document types.
  
  You can check this in the configuration settings under Financial Accounting (FI) > General Ledger Accounting > Document Entry > Define Reason Codes.
  
  
  User Authorizations: Ensure that the user has the necessary authorizations to use the specified reason code. This may involve checking user roles and permissions.
  Document Type Compatibility: Confirm that the reason code is compatible with the document type being used. If not, you may need to select a different reason code or change the document type.
  Consult Documentation: If you are unsure about the reason code or its usage, consult the SAP documentation or your organization's SAP support team for guidance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FB01 (Post Document) or FB50 (G/L Account Document) to review and correct the document.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the error message.