How To Fix 3W828 - Not authorized to access IRP5 data

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 828

• Message text: Not authorized to access IRP5 data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3W828 - Not authorized to access IRP5 data ?

  The SAP error message 3W828 indicates that a user is not authorized to access IRP5 data. The IRP5 form is a tax certificate in South Africa that is used to report employee earnings and deductions to the South African Revenue Service (SARS). This error typically arises in the context of payroll processing or reporting.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Insufficient Authorizations: The user does not have the necessary authorizations assigned in their user profile to access IRP5 data.
  Role Configuration: The roles assigned to the user may not include the necessary permissions to view or process IRP5 data.
  Data Protection Settings: There may be specific data protection settings in place that restrict access to sensitive payroll information.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Go to transaction code SU53 immediately after encountering the error. This will show you the last authorization check that failed and provide insight into what is missing.
  Review the authorization objects related to payroll and IRP5 access.
  
  
  
  Modify User Roles:
  
  If you have the necessary permissions, you can modify the user roles using transaction code PFCG.
  Ensure that the user has the appropriate roles assigned that include access to IRP5 data. This may involve adding specific authorization objects such as P_ORGIN (Personnel Administration) or P_PY_GRP (Payroll Group).
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary access to modify roles, contact your SAP security or basis team. Provide them with the details of the error and the user’s requirements for accessing IRP5 data.
  
  
  
  Testing:
  
  After making changes to the user roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Documentation:
  
  Ensure that any changes made are documented for future reference and compliance purposes.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that control access to payroll data, such as P_ORGIN, P_PY_GRP, and others specific to your organization’s configuration.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on authorization issues related to IRP5 data.
  Training: Consider providing training for users who need access to sensitive payroll data to ensure they understand the importance of data security and compliance.
  
  By following these steps, you should be able to resolve the 3W828 error and ensure that the user has the necessary access to IRP5 data.