How To Fix 3W627 - Exempt reason '6' for 'Learners' is obsolete from 01.03.2018

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 627

• Message text: Exempt reason '6' for 'Learners' is obsolete from 01.03.2018

Self-Explanatory Message

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• What is the cause and solution for SAP error message 3W627 - Exempt reason '6' for 'Learners' is obsolete from 01.03.2018 ?

  The SAP error message 3W627 indicates that the exempt reason '6' for 'Learners' is considered obsolete as of March 1, 2018. This typically occurs in the context of SAP systems that manage training and development, particularly in relation to compliance with regulations or internal policies.
  Cause:
  The error arises because the system is trying to process an exemption reason that is no longer valid. This could happen if:
  
  The exemption reason was used in a training or compliance record after it was marked as obsolete.
  There are existing records or configurations that still reference the obsolete exemption reason.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Usage: Check where the exempt reason '6' is being used in your system. This could be in training records, compliance reports, or user profiles.
  
  
  Update Records: Replace the obsolete exempt reason with a valid one. You may need to consult your organization's policies or SAP documentation to find the appropriate replacement reason.
  
  
  Configuration Changes: If necessary, update the configuration settings in the SAP system to remove or deactivate the obsolete exempt reason. This may involve:
  
  Accessing the relevant configuration settings in the SAP system.
  Modifying the settings to ensure that only valid exemption reasons are available for use.
  
  
  
  User Training: Ensure that users who input data into the system are aware of the changes and understand which exemption reasons are valid.
  
  
  Testing: After making changes, conduct tests to ensure that the error no longer occurs and that the system processes exemptions correctly.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or release notes for any updates regarding exemption reasons and compliance management.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance specific to your system configuration.
  Regulatory Compliance: Ensure that any changes made align with regulatory requirements and internal policies regarding training and exemptions.
  
  By following these steps, you should be able to resolve the error and ensure that your SAP system is functioning correctly with respect to exemption reasons.