How To Fix 3W231 - PAYE Reference Number & is registered more than once in T5W66

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 231

• Message text: PAYE Reference Number & is registered more than once in T5W66

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3W231 - PAYE Reference Number & is registered more than once in T5W66 ?

  The SAP error message 3W231 indicates that a PAYE (Pay As You Earn) reference number is registered more than once in the table T5W66. This typically occurs in the context of payroll processing, particularly in countries where PAYE is applicable.
  Cause:
  The error arises when the system detects duplicate entries for a PAYE reference number in the T5W66 table, which is used to store PAYE reference information. This can happen due to:
  
  Data Entry Errors: Manual entry of PAYE reference numbers may lead to duplicates.
  System Migration Issues: If data was migrated from another system, duplicates may have been created.
  Configuration Issues: Incorrect configuration in the payroll settings may lead to the same PAYE reference being assigned to multiple employees or records.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Duplicates:
  
  Use transaction code SE16 or SE11 to access the T5W66 table.
  Query the table for the specific PAYE reference number that is causing the error.
  Identify and review the duplicate entries.
  
  
  
  Remove or Correct Duplicates:
  
  If duplicates are found, determine which entry is valid and remove or correct the others.
  Ensure that the PAYE reference number is unique for each employee or record as required.
  
  
  
  Review Data Entry Processes:
  
  Implement checks or validations in the data entry process to prevent future duplicates.
  Train staff on proper data entry procedures to minimize human error.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to PAYE processing for any specific guidelines or best practices.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  
  
  Related Information:
  
  T5W66 Table: This table is part of the payroll module and is used to store PAYE reference numbers and related information.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PC00_MXX_CALC (Payroll Calculation) for further investigation.
  Country-Specific Configuration: PAYE processing can vary by country, so ensure that your configuration aligns with local regulations.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.