How To Fix 3W226 - Rejected: Employee status is 'Exclude' (as set by user & on &)

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 226

• Message text: Rejected: Employee status is 'Exclude' (as set by user & on &)

What causes this issue?

This employee has not been included in tax certificate 'generation'
process. User & has set the status of this employee to 'Exclude' on & .

How to fix this error?

If you would like to include this employee in the 'generation' process:
Run report RPCTCSW0.
Set the status of the employee to 'Include'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W226 - Rejected: Employee status is 'Exclude' (as set by user & on &) ?

  The SAP error message 3W226 indicates that an employee's status is set to "Exclude," which prevents certain actions from being performed for that employee. This status is typically used to indicate that the employee should not be included in specific processes, such as payroll, reporting, or other HR-related functions.
  Cause:
  
  Employee Status: The employee's status has been set to "Exclude" in the system. This could be due to various reasons, such as the employee being on leave, terminated, or otherwise not active in the organization.
  User Action: The status may have been set by a user action, either intentionally or accidentally, during data entry or updates.
  Date Settings: The status may be valid for a specific date range, and the current date falls within that range.
  
  Solution:
  
  Check Employee Status: Review the employee's status in the SAP system. You can do this by navigating to the employee's master data (usually in transaction PA20 or PA30).
  Update Status: If the employee should not be excluded, update their status to "Active" or the appropriate status that allows for the desired action. This can typically be done by an HR administrator or someone with the necessary permissions.
  Review Date Validity: Ensure that the date settings for the employee's status are correct. If the status is set to "Exclude" for a specific period, you may need to adjust the dates accordingly.
  Consult with HR: If you are unsure why the status is set to "Exclude," consult with your HR department or the person responsible for employee records to understand the context and ensure compliance with company policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to check and update employee records.
  User Permissions: Ensure that you have the necessary permissions to change employee statuses. If not, you may need to escalate the issue to someone with the appropriate access.
  Documentation: Refer to your organization's HR policies and SAP documentation for guidelines on employee status management and the implications of changing an employee's status.
  
  By following these steps, you should be able to resolve the error message 3W226 and proceed with the necessary actions for the employee in question.