How To Fix 3W209 - PAYE Reference Number & has not been maintained in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 209

• Message text: PAYE Reference Number & has not been maintained in the system

How to fix this error?

A PAYE Reference Number was found in feature WWTRN, for which no entry
exists in table T5W66 (PAYE tax reference information).
You must enter for the PAYE tax reference number in the system. To do
so, see in the IMG: Payroll South Africa -> Annual IRP5/IT3(a)
electronic tax certificate processing -> Maintain PAYE tax reference
information.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W209 - PAYE Reference Number & has not been maintained in the system ?

  The SAP error message "3W209 PAYE Reference Number & has not been maintained in the system" typically indicates that the system is unable to find a valid PAYE (Pay As You Earn) reference number for a specific employee or payroll record. This can occur during payroll processing or when generating reports that require this information.
  Cause:
  
  Missing PAYE Reference Number: The most common cause is that the PAYE reference number has not been entered or maintained in the employee's master data.
  Incorrect Configuration: There may be issues with the configuration settings in the payroll module related to tax calculations.
  Data Migration Issues: If data was migrated from another system, the PAYE reference numbers may not have been transferred correctly.
  User Error: The user may have overlooked entering the PAYE reference number during the employee setup process.
  
  Solution:
  
  
  Maintain PAYE Reference Number:
  
  Navigate to the employee's master data in SAP (usually through transaction code PA30).
  Enter the employee's personnel number and select the relevant infotype (typically IT 0014 for recurring payments or IT 0001 for organizational assignment).
  Ensure that the PAYE reference number is entered in the appropriate field.
  Save the changes.
  
  
  
  Check Configuration:
  
  Review the payroll configuration settings to ensure that the PAYE reference number is correctly set up in the system.
  Consult with your SAP payroll consultant or administrator to verify that all necessary configurations are in place.
  
  
  
  Data Validation:
  
  If data was migrated, perform a validation check to ensure that all necessary fields, including the PAYE reference number, were correctly populated.
  If discrepancies are found, correct them in the system.
  
  
  
  User Training:
  
  Provide training to users responsible for maintaining employee data to ensure they understand the importance of entering the PAYE reference number.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for specific instructions on maintaining employee master data and configuring payroll settings.
  SAP Notes: Check SAP Notes for any known issues or patches related to PAYE processing in your version of SAP.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By addressing the missing PAYE reference number and ensuring proper configuration, you should be able to resolve the error message and continue with payroll processing.