How To Fix 3W209 - PAYE Reference Number & has not been maintained in the system

3W209 - Overview

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 209

• Message text: PAYE Reference Number & has not been maintained in the system

How to fix this error?

A PAYE Reference Number was found in feature WWTRN, for which no entry
exists in table T5W66 (PAYE tax reference information).
You must enter for the PAYE tax reference number in the system. To do
so, see in the IMG: Payroll South Africa -> Annual IRP5/IT3(a)
electronic tax certificate processing -> Maintain PAYE tax reference
information.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W209 - PAYE Reference Number & has not been maintained in the system ?

  The SAP error message "3W209 PAYE Reference Number & has not been maintained in the system" typically indicates that the system is unable to find a valid PAYE (Pay As You Earn) reference number for a specific employee or payroll record. This can occur during payroll processing or when generating reports that require this information.
  
  Cause:
  
  Missing PAYE Reference Number: The most common cause is that the PAYE reference number has not been entered or maintained in the employee's master data.
  Incorrect Configuration: There may be issues with the configuration settings in the payroll module related to tax calculations.
  Data Migration Issues: If data was migrated from another system, the PAYE reference numbers may not have been transferred correctly.
  User Error: The user may have overlooked entering the PAYE reference number during the employee setup process.
  
  
  Solution:
  
  
  Maintain PAYE Reference Number:
  
  Navigate to the employee's master data in SAP (usually through transaction code PA30).
  Enter the employee's personnel number