How To Fix 3Q236 - Run IR56M form for persons other than employees

SAP Error Message - Details

• Message type: E = Error

• Message class: 3Q - HR : Messages for Hong Kong

• Message number: 236

• Message text: Run IR56M form for persons other than employees

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3Q236 - Run IR56M form for persons other than employees ?

  The SAP error message 3Q236, which states "Run IR56M form for persons other than employees," typically occurs in the context of the IR56M form, which is used in Hong Kong for reporting employee remuneration and tax information to the Inland Revenue Department (IRD). This error indicates that the system is trying to generate the IR56M form for individuals who are not classified as employees in the SAP system.
  Cause:
  
  Incorrect Employee Classification: The individual for whom the IR56M form is being generated may not be classified as an employee in the SAP system. This could include contractors, temporary staff, or other non-employee categories.
  Missing Data: The necessary data for the individual may be incomplete or missing, preventing the system from processing the form correctly.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up to handle non-employee individuals correctly.
  
  Solution:
  
  Verify Employee Status: Check the employee status of the individual in question. Ensure that they are correctly classified as an employee in the system. If they are not an employee, the IR56M form should not be generated for them.
  Review Data Completeness: Ensure that all required data fields for the individual are filled out correctly. This includes personal information, employment details, and remuneration data.
  Check Configuration Settings: Review the configuration settings related to the IR56M form generation in SAP. Ensure that the system is set up to handle the specific requirements for generating forms for employees and non-employees.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on handling the IR56M form and related error messages.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  IR56M Form: This form is specifically used in Hong Kong for reporting remuneration and tax information for employees and certain non-employees.
  SAP HR Module: The error is related to the Human Resources (HR) module in SAP, which manages employee data and payroll processing.
  Regulatory Compliance: Ensure compliance with local tax regulations when generating forms like the IR56M, as incorrect reporting can lead to penalties.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the error and successfully generate the IR56M form for eligible individuals.