How To Fix 3Q140 - Employee's last name is not found

SAP Error Message - Details

• Message type: E = Error

• Message class: 3Q - HR : Messages for Hong Kong

• Message number: 140

• Message text: Employee's last name is not found

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3Q140 - Employee's last name is not found ?

  The SAP error message 3Q140, which states "Employee's last name is not found," typically occurs in the context of employee master data management, particularly when trying to process payroll or perform actions related to employee records. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Data: The employee's last name is not entered in the employee master data (infotype 0002 - Personal Data).
  Data Inconsistency: There may be inconsistencies or errors in the employee's data that prevent the system from recognizing the last name.
  Incorrect Employee Number: The employee number being referenced may not correspond to an existing employee record.
  Data Deletion: The employee record may have been deleted or marked as inactive.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee master data (transaction code PA30).
  Enter the employee number and check infotype 0002 (Personal Data) to ensure that the last name is correctly entered.
  
  
  
  Correct Missing Information:
  
  If the last name is missing, enter the correct last name and save the changes.
  Ensure that all required fields in infotype 0002 are filled out correctly.
  
  
  
  Verify Employee Number:
  
  Ensure that the employee number you are using is correct and corresponds to an active employee record.
  
  
  
  Check for Deletion or Inactivity:
  
  If the employee record has been deleted or marked inactive, you may need to reactivate it or create a new employee record if necessary.
  
  
  
  Consult with HR or Data Management Team:
  
  If you are unable to resolve the issue, consult with your HR or data management team to ensure that the employee data is accurate and complete.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions).
  Infotypes: Understand the significance of infotypes, especially infotype 0002 (Personal Data) and how they relate to employee records.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any known issues or patches related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to view and edit employee master data.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 3Q140.