How To Fix 3Q137 - The per. of & should not be used if the PWD employee is not in & status

SAP Error Message - Details

• Message type: E = Error

• Message class: 3Q - HR : Messages for Hong Kong

• Message number: 137

• Message text: The per. of & should not be used if the PWD employee is not in & status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3Q137 - The per. of & should not be used if the PWD employee is not in & status ?

  The SAP error message 3Q137 typically occurs in the context of personnel administration when there is an inconsistency between the employee's status and the period being processed. This error indicates that the period specified should not be used if the employee is not in the expected status.
  Cause:
  The error can arise due to several reasons:
  
  Employee Status: The employee may not be in the correct status (e.g., active, inactive, on leave) for the period being processed. For example, if the employee is marked as inactive, but the system is trying to process payroll or other actions for an active period.
  Incorrect Period: The period being referenced may not align with the employee's current status. For instance, if the employee is on leave, the system may not allow processing for a period that requires them to be active.
  Configuration Issues: There may be configuration settings in the system that dictate which statuses are valid for certain periods, and these may not be set up correctly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Status: Verify the current status of the employee in the system. You can do this by navigating to the employee's master data and checking their status in the relevant infotype (e.g., Infotype 0000 - Actions).
  
  
  Review the Period: Ensure that the period you are trying to process is appropriate for the employee's current status. If the employee is inactive, you may need to adjust the period or the action you are trying to perform.
  
  
  Adjust Configuration: If the issue persists, consult with your SAP HR configuration team to review the settings related to employee statuses and periods. They may need to adjust the configuration to allow for the desired processing.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to error message 3Q137 for additional insights and troubleshooting steps.
  
  
  Testing: After making any changes, conduct tests to ensure that the error no longer occurs and that the employee's data is processed correctly.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or solutions for this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to check and modify employee records.
  User Roles: Ensure that you have the appropriate permissions to view and modify employee statuses and periods in the system.
  
  If the issue continues after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.