How To Fix 3L235 - There are unauthorized accents for the IMSS "&" in the field for &

SAP Error Message - Details

• Message type: E = Error

• Message class: 3L - HR: Messages for Mexico

• Message number: 235

• Message text: There are unauthorized accents for the IMSS "&" in the field for &

What causes this issue?

You have entered characters with accents in any of the fields
corresponding to the surname, second or first names.
To generate the Self-administered Contribution System (SUA) magnetic
file required by the Mexican Institute for Social Insurance (IMSS) you
must enter names and surnames without any accents or special
characters. An error might occur if you try to create this file using
characters with accents.

System Response

The system generates a warning message and proceeds with the program
run.

How to fix this error?

Make the necessary changes if required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3L235 - There are unauthorized accents for the IMSS "&" in the field for & ?

  The SAP error message 3L235 indicates that there are unauthorized accents for the IMSS (Instituto Mexicano del Seguro Social) in a specific field. This error typically arises in the context of payroll processing or employee data management in SAP systems that are configured for Mexican payroll.
  Cause:
  The error is usually caused by the following:
  
  Invalid Characters: The field in question contains characters or accents that are not allowed according to the system's configuration or the IMSS requirements.
  Data Entry Errors: Incorrect data entry by users, such as using special characters or accents that are not recognized by the system.
  Configuration Issues: The system may not be properly configured to handle certain characters or accents in the specified field.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Field Content: Review the data in the specified field for any unauthorized accents or characters. Remove or correct any invalid entries.
  
  
  Refer to IMSS Guidelines: Consult the IMSS documentation or guidelines to ensure that the data being entered complies with their requirements. This may include checking for valid character sets.
  
  
  Data Validation: Implement data validation rules in the SAP system to prevent unauthorized characters from being entered in the future.
  
  
  SAP Notes and Support: Check for any relevant SAP Notes that may address this specific error. SAP Notes often provide patches or configuration changes that can resolve known issues.
  
  
  User Training: Provide training to users on the correct data entry practices to minimize the occurrence of such errors.
  
  
  Consult Technical Support: If the issue persists, consider reaching out to your SAP support team or a consultant who specializes in SAP payroll and IMSS compliance for further assistance.
  
  
  Related Information:
  
  SAP Documentation: Review SAP documentation related to payroll processing and IMSS compliance for specific guidelines on data entry.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to employee data management and payroll processing.
  User Exits and Enhancements: If necessary, explore user exits or enhancements that can be implemented to enforce data integrity in the system.
  
  By following these steps, you should be able to identify and correct the cause of the error message 3L235 in your SAP system.