How To Fix 3L027 - IMSS registration no. duplicated in employee no. &

SAP Error Message - Details

• Message type: E = Error

• Message class: 3L - HR: Messages for Mexico

• Message number: 027

• Message text: IMSS registration no. duplicated in employee no. &

What causes this issue?

The IMSS registration number specified has already been assigned to
another employee.

System Response

The system interrupts the program run.

How to fix this error?

Change the IMSS registration number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3L027 - IMSS registration no. duplicated in employee no. & ?

  The SAP error message "3L027 IMSS registration no. duplicated in employee no." typically indicates that there is a duplication of the IMSS (Instituto Mexicano del Seguro Social) registration number for an employee in the SAP system. This error is often encountered in the context of payroll processing or employee data management in Mexico, where the IMSS registration number is crucial for social security contributions.
  Cause:
  
  Duplicate IMSS Registration Number: The most common cause is that the same IMSS registration number has been assigned to multiple employee records in the SAP system.
  Data Entry Error: There may have been a mistake during data entry, leading to the same registration number being assigned to different employees.
  Incorrect Data Migration: If data was migrated from another system, it’s possible that duplicates were introduced during the migration process.
  Employee Changes: If an employee's IMSS number was changed or updated incorrectly, it could lead to duplication.
  
  Solution:
  
  Identify Duplicates: Use SAP transaction codes (like SE16 or SE11) to query the database and identify where the duplicate IMSS registration numbers are located.
  Correct Data: Once duplicates are identified, correct the employee records. This may involve:
  
  Updating the IMSS registration number for one of the employees.
  Deleting or archiving the duplicate record if it is not needed.
  
  
  Review Data Entry Processes: Ensure that data entry processes are robust to prevent future duplicates. This may involve:
  
  Implementing validation checks during data entry.
  Training staff on proper data management practices.
  
  
  Consult with HR/Payroll Team: Work with the HR or payroll team to ensure that all employee records are accurate and up-to-date.
  Run Consistency Checks: After making corrections, run consistency checks in the SAP system to ensure that there are no further issues.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message.
  Documentation: Review SAP documentation related to employee master data management and IMSS registration processes.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By addressing the root cause of the duplication and ensuring proper data management practices, you can resolve the error and prevent it from occurring in the future.