How To Fix 3I219 - Employee &1 is out of the selection period

SAP Error Message - Details

• Message type: E = Error

• Message class: 3I - HR-PT: Messages for Portugal

• Message number: 219

• Message text: Employee &1 is out of the selection period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3I219 - Employee &1 is out of the selection period ?

  The SAP error message 3I219 ("Employee &1 is out of the selection period") typically occurs in the context of HR or payroll processing when an employee's data is being accessed or processed outside of the defined selection period. This can happen in various scenarios, such as when running payroll, generating reports, or executing time evaluations.
  Cause:
  The error indicates that the employee specified (denoted by &1) is not included in the selection period defined for the operation you are trying to perform. This could be due to several reasons:
  
  Incorrect Selection Period: The selection period set for the payroll run or report does not cover the employee's relevant data (e.g., the employee may have been hired or terminated outside of this period).
  Data Configuration: The employee's data may not be correctly configured in the system, leading to discrepancies in the selection period.
  Time Evaluation Issues: If the employee's time data is not processed correctly, it may lead to this error when trying to evaluate or report on their data.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Selection Period:
  
  Review the selection period settings for the payroll run or report you are executing. Ensure that it includes the dates relevant to the employee's employment (hire date, termination date, etc.).
  
  
  
  Verify Employee Status:
  
  Check the employee's status in the system. Ensure that they are active and that their employment dates fall within the selection period.
  
  
  
  Adjust Time Evaluation:
  
  If applicable, run the time evaluation for the employee to ensure that their time data is processed correctly. This can help in aligning their data with the selection period.
  
  
  
  Review Configuration:
  
  If the issue persists, review the configuration settings related to the employee's data in the system. Ensure that all necessary infotypes (e.g., personal data, organizational assignment) are correctly filled out.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details related to the error message and the context in which it occurs.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may use transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or PC00_MXX_CALC (Payroll processing) to investigate the employee's data and selection periods.
  Infotypes: Familiarize yourself with relevant infotypes (e.g., 0000 - Actions, 0001 - Organizational Assignment, 0002 - Personal Data) that may affect the employee's status and selection period.
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.