How To Fix 3I136 - Person ID record does not exist - IT0185

SAP Error Message - Details

• Message type: E = Error

• Message class: 3I - HR-PT: Messages for Portugal

• Message number: 136

• Message text: Person ID record does not exist - IT0185

Self-Explanatory Message

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• What is the cause and solution for SAP error message 3I136 - Person ID record does not exist - IT0185 ?

  The SAP error message 3I136 with the description "Person ID record does not exist - IT0185" typically occurs in the context of personnel administration when trying to access or process an infotype (IT) record, specifically Infotype 0185 (which is related to the "Person ID" in SAP).
  Cause:
  The error indicates that the system cannot find a record for the specified Person ID in Infotype 0185. This can happen due to several reasons:
  
  Missing Data: The Person ID record has not been created for the employee in question.
  Incorrect Personnel Number: The personnel number being referenced may be incorrect or does not exist in the system.
  Data Deletion: The record may have been deleted or not yet created in the system.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the record.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Personnel Number: Verify that the personnel number you are using is correct. You can do this by checking the employee's master data in the system.
  
  
  Create Person ID Record: If the Person ID record does not exist, you may need to create it. This can typically be done through transaction code PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) depending on your organization's processes.
  
  
  Review Infotype Records: Use transaction code PA20 (Display HR Master Data) to check if Infotype 0185 exists for the employee. If it does not, you may need to create it.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to access and modify the infotype records. If you suspect authorization issues, contact your SAP security administrator.
  
  
  Consult with HR Team: If you are unsure about the process or if the record should exist, consult with your HR team or SAP support team for further assistance.
  
  
  Related Information:
  
  Infotype 0185: This infotype is used to manage Person ID records, which are often used for various identification purposes within the organization.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30, PA20, and PA40 for managing HR master data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team for a deeper investigation into the problem.