How To Fix 3I035 - There is more than one record in infotype & (&) for this period

SAP Error Message - Details

• Message type: E = Error

• Message class: 3I - HR-PT: Messages for Portugal

• Message number: 035

• Message text: There is more than one record in infotype & (&) for this period

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

This situation is not supported by the system.

How to fix this error?

Contact the system administrator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3I035 - There is more than one record in infotype & (&) for this period ?

  The SAP error message 3I035 indicates that there are multiple records in a specific infotype for a given period, which is causing a conflict when trying to process or display data. This typically occurs in Human Capital Management (HCM) modules, particularly when dealing with employee master data.
  Cause:
  The error arises when:
  
  There are overlapping records in the infotype for the same employee during the same time period.
  The system expects a single record for a specific time frame, but finds multiple entries, which can happen due to incorrect data entry or system errors.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Infotype and Employee: Determine which infotype is causing the issue and for which employee. The error message will specify the infotype number.
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view the records for the specified infotype and employee.
  Look for overlapping records in the specified period.
  
  
  
  Analyze the Records:
  
  Review the start and end dates of the records to identify overlaps.
  Determine which records are valid and which may need to be deleted or adjusted.
  
  
  
  Correct the Data:
  
  If there are duplicate or incorrect records, you can either delete the unnecessary records or adjust the dates to eliminate the overlap.
  Ensure that the changes comply with your organization's data management policies.
  
  
  
  Save Changes: After making the necessary adjustments, save the changes and try to perform the action that triggered the error again.
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees (e.g., personal data, organizational assignment, payroll data).
  Data Consistency: Maintaining data consistency is crucial in SAP HCM to avoid errors and ensure accurate reporting and processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage employee data effectively.
  
  If the issue persists after checking and correcting the records, it may be necessary to consult with your SAP support team or refer to SAP Notes for further troubleshooting steps.