How To Fix 3G656 - Format Data Not Correct

SAP Error Message - Details

• Message type: E = Error

• Message class: 3G - Payroll: International

• Message number: 656

• Message text: Format Data Not Correct

What causes this issue?

The details for the positioning and length are outside of the approved
area.

System Response

The entry is rejected.

How to fix this error?

Correct the entry.
The following checks are executed:
The product from the number and length of the column may not exceed 50.
The start position for the wage type text must be within the column
length.
The total of the start position and length of the wage type amount must
be within the column length.
The start position for the plus/minus sign must be within the column
length.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3G656 - Format Data Not Correct ?

  The SAP error message 3G656, "Format Data Not Correct," typically occurs when there is an issue with the data format being processed in a specific transaction or during data import/export operations. This error can arise in various contexts, such as during the upload of data files, processing of IDocs, or when working with specific modules that require data in a particular format.
  Causes:
  
  Incorrect Data Format: The data being processed does not conform to the expected format. This could be due to incorrect delimiters, missing fields, or invalid characters.
  Data Type Mismatch: The data types in the source file do not match the expected data types in the SAP system (e.g., trying to input a string where a numeric value is expected).
  Field Length Exceeded: The data being input exceeds the maximum length defined for a particular field in the SAP database.
  Configuration Issues: Incorrect configuration settings in the relevant module or transaction that dictate how data should be formatted or processed.
  
  Solutions:
  
  Check Data Format: Review the data being uploaded or processed to ensure it adheres to the required format. This includes checking for correct delimiters, data types, and field lengths.
  Validate Data Types: Ensure that the data types in your source file match the expected data types in SAP. For example, if a field expects a date, ensure that the date is formatted correctly.
  Adjust Field Lengths: If the data exceeds the maximum length for a field, consider truncating the data or adjusting the field length in the SAP configuration if possible.
  Review Configuration Settings: Check the configuration settings related to the transaction or module you are working with to ensure they are set up correctly for the data you are trying to process.
  Use Data Validation Tools: Utilize any available data validation tools or transaction codes in SAP to check the integrity and format of the data before processing.
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may want to look into specific transaction codes related to data import/export, such as LSMW (Legacy System Migration Workbench), BD87 (IDoc processing), or others relevant to your specific use case.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Refer to SAP documentation for the specific module or transaction you are working with to understand the expected data formats and requirements.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.