How To Fix 3G361 - Account determination could not be performed

SAP Error Message - Details

• Message type: E = Error

• Message class: 3G - Payroll: International

• Message number: 361

• Message text: Account determination could not be performed

What causes this issue?

The account could not be determined for one of the following reasons:
No destination could be found in the ALE distribution model for the
AcctngEmplyeeExpnses.Check method.
A system or communication error occurred when executing the function
FI_ACCT_DET_HR in the target system.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3G361 - Account determination could not be performed ?

  The SAP error message 3G361 ("Account determination could not be performed") typically occurs in the context of financial transactions, particularly when the system is unable to determine the appropriate general ledger (G/L) account for a transaction. This can happen in various modules, such as Sales and Distribution (SD), Materials Management (MM), or Financial Accounting (FI).
  Causes:
  
  
  Missing Configuration: The most common cause is that the necessary account determination configuration is missing or incomplete. This could be due to:
  
  Missing entries in the account determination tables.
  Incorrect settings in the configuration for the relevant transaction type.
  
  
  
  Incorrect Master Data: The master data (like customer, vendor, or material master) may not be set up correctly, leading to issues in account determination.
  
  
  Transaction Type Issues: The specific transaction type being processed may not have a corresponding account determination entry.
  
  
  Document Type Issues: The document type used in the transaction may not be linked to the correct account determination settings.
  
  
  Missing or Incorrect Condition Records: If the account determination relies on condition records (like pricing or tax conditions), missing or incorrect records can lead to this error.
  
  
  Solutions:
  
  
  Check Configuration:
  
  Go to the relevant configuration settings in SPRO (SAP Project Reference Object) and ensure that the account determination settings are correctly configured for the transaction type you are working with.
  For example, in SD, check the account determination for sales documents; in MM, check for purchase documents.
  
  
  
  Review Master Data:
  
  Verify that the master data (customer, vendor, or material) is correctly set up and that all necessary fields are filled out.
  Ensure that the relevant account assignment fields are populated.
  
  
  
  Check Transaction and Document Types:
  
  Ensure that the transaction type and document type being used are correctly linked to the account determination settings.
  
  
  
  Condition Records:
  
  If applicable, check the condition records related to pricing, tax, or other relevant areas to ensure they are correctly maintained.
  
  
  
  Debugging:
  
  If the issue persists, consider using transaction codes like SE37 (Function Module) or SE80 (Object Navigator) to debug the account determination process and identify where it is failing.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help notes related to account determination for specific modules to ensure all necessary steps have been followed.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SPRO: Access to configuration settings.
  OBYC: Configuration for automatic account determination.
  VKOA: Account determination for sales and distribution.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to account determination.
  
  
  Testing: After making changes, perform test transactions to ensure that the account determination is now functioning correctly.
  
  
  If the problem continues after checking these areas, it may be beneficial to consult with an SAP functional consultant or your organization's SAP support team for further assistance.