How To Fix 3F219 - The validity of the adjustment does not match the employment period

SAP Error Message - Details

• Message type: E = Error

• Message class: 3F - Compensation Management

• Message number: 219

• Message text: The validity of the adjustment does not match the employment period

What causes this issue?

The employee already left the company during the plan period, or only
began his period of employment during the plan period. However, the
system already has record of a compensation adjustment (not activated)
for adjustment type &V1& for the employee. The period of validity (&V2&
-&V3&) does not match the employee's period of employment in the plan
period.

System Response

You can still edit the compensation adjustment.

How to fix this error?

You can do the following:
Check that the effective date of the adjustment falls outside of the
period of employment, and if so, change as necessary.
Delete the compensation adjustment and create a new one. The validity
of the new compensation adjustment will then match the employee's
period of employment, and the effective date will fall within the
period of employment too.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3F219 - The validity of the adjustment does not match the employment period ?

  The SAP error message 3F219, "The validity of the adjustment does not match the employment period," typically occurs in the context of personnel administration or payroll processing within the SAP system. This error indicates that there is a mismatch between the validity period of a specific adjustment (such as a pay adjustment, position change, or other personnel action) and the employment period of the employee.
  Causes:
  
  
  Invalid Adjustment Dates: The adjustment being made has validity dates that do not align with the employee's employment period. For example, if the adjustment is set to start or end outside the employee's hire date or termination date.
  
  
  Incorrect Configuration: There may be configuration issues in the system that define how adjustments are processed, leading to mismatches.
  
  
  Data Entry Errors: Manual entry errors when inputting adjustment details can lead to incorrect dates being set.
  
  
  Employee Status: The employee's current status (active, inactive, terminated) may not allow for the adjustment to be processed.
  
  
  Solutions:
  
  
  Check Adjustment Dates: Review the validity dates of the adjustment and ensure they fall within the employee's employment period. Adjust the dates accordingly.
  
  
  Review Employment Data: Verify the employee's employment data in the system, including hire date, termination date, and any other relevant employment status information.
  
  
  Correct Configuration: If the issue is due to configuration, consult with your SAP HR module administrator or technical team to ensure that the system settings are correct.
  
  
  Data Entry Verification: Double-check the data entered for the adjustment to ensure there are no typographical errors or incorrect date entries.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling adjustments and understanding the employment period settings.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data) to review and correct the employee's records.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Forums: Engage with SAP community forums or user groups for insights from other users who may have encountered similar issues.
  Training: Consider training sessions for HR personnel on how to manage adjustments and understand employment periods in SAP.
  
  If the problem persists after following these steps, it may be necessary to escalate the issue to your SAP support team for further investigation.