How To Fix 3B991 - Report date is outside absence

SAP Error Message - Details

• Message type: E = Error

• Message class: 3B - Messages HR SK

• Message number: 991

• Message text: Report date is outside absence

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3B991 - Report date is outside absence ?

  The SAP error message 3B991 ("Report date is outside absence") typically occurs in the context of time management or absence management within the SAP system. This error indicates that the date you are trying to report on falls outside the range of an employee's recorded absence. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Date Range Issue: The date you are trying to enter for reporting (e.g., for time evaluation, absence recording, etc.) does not fall within the start and end dates of the absence record for the employee.
  Absence Type: The absence type may have specific rules or configurations that restrict reporting to certain dates.
  Incorrect Data Entry: There may be a mistake in the date you are entering, such as a typo or misunderstanding of the required date format.
  
  Solution:
  
  
  Check Absence Records: Verify the absence records for the employee in question. Ensure that the date you are trying to report on is indeed within the absence period. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 for Absences).
  
  
  Adjust Reporting Date: If the date is outside the absence period, adjust the reporting date to fall within the valid range of the absence.
  
  
  Review Configuration: If the absence type has specific configurations, review those settings to ensure they allow for the reporting you are attempting to perform.
  
  
  Consult with HR or SAP Support: If you are unsure about the absence records or configurations, consult with your HR department or SAP support team for assistance.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like PA20 for displaying HR master data) to check the employee's absence records.
  
  
  Related Information:
  
  
  Infotypes: Familiarize yourself with relevant infotypes related to absences, such as:
  
  Infotype 2001 (Absences)
  Infotype 2002 (Leave Entitlement)
  
  
  
  Time Evaluation: Understand how time evaluation works in SAP and how it interacts with absence records.
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on handling absence records and reporting.
  
  
  User Training: Ensure that users entering absence data are trained on the correct procedures to avoid such errors in the future.
  
  
  By following these steps, you should be able to resolve the error message 3B991 and ensure accurate reporting of absences in SAP.