How To Fix 32085 - For per.no. &1: future records exist after &1, correct manually

SAP Error Message - Details

• Message type: E = Error

• Message class: 32 - HR: Public Sector Austria

• Message number: 085

• Message text: For per.no. &1: future records exist after &1, correct manually

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 32085 - For per.no. &1: future records exist after &1, correct manually ?

  The SAP error message 32085 indicates that there are future records for a personnel number (per.no.) that exist after a specified date. This typically occurs in the context of personnel administration when there are inconsistencies in the employee's data, particularly in the infotype records (like infotype 0000 for actions, infotype 0001 for organizational assignment, etc.).
  Cause:
  
  Future Records: The error arises when there are records in the system that are dated after the date you are trying to process. For example, if you are trying to make a change or perform an action for a specific date, and there are records with a future date, SAP will not allow the action to proceed.
  Data Entry Errors: It could be due to incorrect data entry where future dates were mistakenly entered for certain infotypes.
  Incomplete Data Maintenance: Sometimes, if the data maintenance is not done in a sequential manner, it can lead to future records being created inadvertently.
  
  Solution:
  
  
  Manual Correction: The error message suggests correcting the records manually. You will need to:
  
  Go to the relevant infotype for the personnel number in question.
  Check for any records that have a date after the date you are trying to process.
  Either delete or adjust these future records as necessary.
  
  
  
  Transaction Codes: Use transaction codes like:
  
  PA30: To display and maintain HR master data.
  PA20: To display HR master data.
  PA40: To perform actions (like hiring, termination, etc.) which may also help in identifying the issue.
  
  
  
  Review Future Records: After identifying the future records, you can either:
  
  Change the dates to be in the past or present.
  Delete the records if they are not needed.
  
  
  
  Consult with HR Team: If you are unsure about which records to change or delete, consult with your HR team or the person responsible for maintaining employee records to ensure that you do not inadvertently remove necessary data.
  
  
  Related Information:
  
  
  Infotypes: Familiarize yourself with the relevant infotypes that may be causing the issue. Common infotypes include:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  
  
  
  Data Consistency: Ensure that data is maintained consistently and in the correct sequence to avoid such errors in the future.
  
  
  SAP Notes: Check SAP Notes or the SAP Support Portal for any specific notes related to this error message, as there may be updates or patches that address similar issues.
  
  
  Testing: After making corrections, test the process again to ensure that the error does not reoccur.
  
  
  By following these steps, you should be able to resolve the error message 32085 and maintain the integrity of your HR data in SAP.