How To Fix >3197 - Choose either items that are "Cleared only" or "Open only".

SAP Error Message - Details

• Message type: E = Error

• Message class: >3 - Lock management messages

• Message number: 197

• Message text: Choose either items that are "Cleared only" or "Open only".

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >3197 - Choose either items that are "Cleared only" or "Open only". ?

  The SAP error message 3197 ("Choose either items that are 'Cleared only' or 'Open only'.") typically occurs in the context of financial transactions, particularly when dealing with account clearing or reconciliation processes. This error indicates that the system requires you to specify a selection criterion for the items you want to process, either selecting only cleared items or only open items.
  Cause:
  The error arises when a user attempts to execute a transaction that involves both cleared and open items simultaneously, which is not allowed. This can happen in various scenarios, such as:
  
  When trying to clear accounts in the clearing transaction (e.g., F-44, F-32).
  When running reports that require a specific selection of items.
  When the selection criteria in the transaction screen are not set correctly.
  
  Solution:
  To resolve this error, you should follow these steps:
  
  
  Review Selection Criteria: Check the selection criteria in the transaction you are executing. Ensure that you are either selecting:
  
  Only "Cleared" items, or
  Only "Open" items.
  
  
  
  Adjust Filters: If you are using a report or a clearing transaction, adjust the filters accordingly:
  
  If you want to see cleared items, set the filter to "Cleared only."
  If you want to see open items, set the filter to "Open only."
  
  
  
  Re-run the Transaction: After adjusting the selection criteria, re-run the transaction to see if the error persists.
  
  
  Consult Documentation: If you are unsure about how to set the selection criteria, refer to the SAP documentation or help files related to the specific transaction you are using.
  
  
  User Training: If this error occurs frequently, consider providing training for users on how to properly use the transaction and set the selection criteria.
  
  
  Related Information:
  
  
  Transaction Codes: This error can occur in various transaction codes, such as:
  
  F-44 (Clear Vendor)
  F-32 (Clear Customer)
  FBL1N (Vendor Line Item Display)
  FBL3N (G/L Account Line Item Display)
  FBL5N (Customer Line Item Display)
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect how the system handles item selection.
  
  
  User Roles and Authorizations: Ensure that the user has the appropriate roles and authorizations to perform the transaction, as sometimes restrictions can lead to unexpected behavior.
  
  
  By following these steps, you should be able to resolve the error and proceed with your financial transactions in SAP.