How To Fix 26040 - You are not authorized to set deletion indicators for doc. type &

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 040

• Message text: You are not authorized to set deletion indicators for doc. type &

What causes this issue?

You want to set a deletion indicator for the document with document
type &V1&.
Your user profile contains details of all the document management
activities you are allowed to carry out.
Your current profile does not authorize you to set this indicator.

How to fix this error?

Contact the person or department responsible for defining
authorizations. The value range in your profile may need to be changed.
If no change is planned, inform the person in charge of document
management.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26040 - You are not authorized to set deletion indicators for doc. type & ?

  The SAP error message 26040, which states "You are not authorized to set deletion indicators for doc. type &," typically occurs when a user attempts to set a deletion indicator on a document type for which they do not have the necessary authorization. This can happen in various SAP modules, such as Financial Accounting (FI) or Materials Management (MM), where deletion indicators are used to mark documents for deletion.
  Cause:
  
  Authorization Issues: The user lacks the required authorization to set deletion indicators for the specific document type. This is often controlled by authorization objects in SAP.
  Document Type Restrictions: Certain document types may have restrictions that prevent users from setting deletion indicators based on their roles or the configuration of the system.
  User Role Configuration: The user's role may not include the necessary permissions to perform this action.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization failure. This will show which authorization object is missing.
  Review the user's roles and authorizations in transaction PFCG to ensure they have the necessary permissions.
  
  
  
  Modify User Roles:
  
  If the user lacks the required authorization, a security administrator or someone with the appropriate permissions should modify the user's role to include the necessary authorizations.
  The relevant authorization object for deletion indicators is typically F_BKPF_BES (for accounting documents) or M_BEST_BES (for purchasing documents). Ensure that the user has the appropriate activity (e.g., 01 for create, 02 for change) for the document type in question.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to change roles or permissions, contact your SAP security team or administrator to request the necessary changes.
  
  
  
  Review Document Type Configuration:
  
  Check if there are any specific configurations for the document type that might restrict setting deletion indicators. This can be done in the configuration settings of the relevant module.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that control access to deletion indicators.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or updates.
  Documentation: Review SAP documentation for the specific module you are working with to understand the implications of setting deletion indicators and the associated authorizations.
  
  By following these steps, you should be able to resolve the authorization issue related to error message 26040 in SAP.