How To Fix 25160 - You are not allowed to use personal distribution lists

SAP Error Message - Details

• Message type: E = Error

• Message class: 25 - DDS: document distribution (DMS)

• Message number: 160

• Message text: You are not allowed to use personal distribution lists

What causes this issue?

Persoanl distribution lists are only valid for the active user.
As the distribution can be triggered by another user later, you cannot
use personal distribution lists in recipient lists.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Perform one of the following:
Use a general distribution list.
Explode the personal distribution list.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 25160 - You are not allowed to use personal distribution lists ?

  The SAP error message 25160, "You are not allowed to use personal distribution lists," typically occurs when a user attempts to use a personal distribution list in a context where they do not have the necessary authorizations. This can happen in various SAP modules, such as SAP Business Workflow or SAP Business Communication.
  Cause:
  
  Authorization Issues: The user does not have the required permissions to access or use personal distribution lists.
  Configuration Settings: The system may be configured to restrict the use of personal distribution lists for certain users or roles.
  User Profile Settings: The user's profile may not be set up to allow the use of personal distribution lists.
  
  Solution:
  
  
  Check User Authorizations:
  
  Verify the user's roles and authorizations in the SAP system. Ensure that the user has the necessary permissions to access personal distribution lists.
  You may need to consult with your SAP security administrator to review and adjust the user's authorization profile.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings related to personal distribution lists in the relevant SAP module. Ensure that there are no restrictions placed on the use of personal distribution lists for the user's role.
  
  
  
  Use Alternative Distribution Methods:
  
  If the user cannot be granted access to personal distribution lists, consider using alternative methods for distribution, such as standard distribution lists or other communication tools available in SAP.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on managing user authorizations and distribution lists.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They can provide guidance based on your specific system configuration and user setup.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SU01 (User Maintenance) to check user authorizations or PFCG (Role Maintenance) to review roles and permissions.
  SAP Notes: Look for relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  User Training: Ensure that users are trained on how to properly use distribution lists and understand the limitations of their access rights.
  
  By following these steps, you should be able to resolve the error message 25160 and enable the user to use personal distribution lists if appropriate.