How To Fix 1R554 - Colliding alias names for document files

SAP Error Message - Details

• Message type: E = Error

• Message class: 1R - SAP Knowledge Provider

• Message number: 554

• Message text: Colliding alias names for document files

What causes this issue?

You wanted to transfer the content of document &V2&, class &V1&. The
alias name &V3& was specified as the file name for several components.
Since this would lead to overwriting, the transfer cannot be executed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 1R554 - Colliding alias names for document files ?

  The SAP error message 1R554 indicates that there are colliding alias names for document files in the SAP system. This typically occurs when two or more documents are assigned the same alias name, which can lead to confusion and errors when trying to access or manage these documents.
  Cause:
  The primary cause of this error is the duplication of alias names in the document management system (DMS) or in the context of document storage. This can happen due to:
  
  Manual entry errors where users assign the same alias to different documents.
  System imports or migrations where alias names are not checked for uniqueness.
  Lack of proper validation rules in the document management process.
  
  Solution:
  To resolve the 1R554 error, you can take the following steps:
  
  
  Identify Duplicate Aliases:
  
  Use transaction codes like CV03N (Display Document) or CV04N (Display Document Info Records) to search for documents with the same alias name.
  Check the document management system for any existing documents that share the same alias.
  
  
  
  Rename or Remove Duplicates:
  
  Once you identify the documents with colliding aliases, you can either rename the aliases to ensure uniqueness or remove the duplicates if they are not needed.
  To rename an alias, you can use the document management functions to edit the document info record and change the alias name.
  
  
  
  Implement Validation Rules:
  
  To prevent future occurrences, consider implementing validation rules or checks in your document management processes to ensure that alias names are unique before they are saved.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific instructions related to your version of SAP, as the steps may vary slightly depending on the system configuration.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support for guidance tailored to your specific environment.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for managing documents in SAP DMS.
  SAP Notes: Check SAP Notes for any known issues or patches related to document management and alias handling.
  User Training: Ensure that users are trained on proper document management practices to minimize the risk of creating duplicate aliases.
  
  By following these steps, you should be able to resolve the 1R554 error and prevent it from occurring in the future.