How To Fix 1I023 - GL variant &1 still being used. Deletion not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: 1I - BCA: General Ledger Integration

• Message number: 023

• Message text: GL variant &1 still being used. Deletion not possible

What causes this issue?

If already deleted: Restart the transaction and try again.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 1I023 - GL variant &1 still being used. Deletion not possible ?

  The SAP error message 1I023 indicates that a General Ledger (GL) variant is still in use, which prevents its deletion. This typically occurs when the GL variant is assigned to one or more financial documents, reports, or configurations within the system.
  Cause:
  
  Active Assignments: The GL variant is currently assigned to one or more company codes, fiscal years, or other financial documents.
  Open Periods: If there are open periods in the fiscal year for which the GL variant is used, it cannot be deleted.
  Configuration Dependencies: The GL variant may be linked to specific configurations in the system, such as financial statement versions or reporting structures.
  
  Solution:
  To resolve this error and delete the GL variant, follow these steps:
  
  
  Check Assignments:
  
  Use transaction code OBY6 to check if the GL variant is assigned to any company codes.
  Use transaction code OB52 to check if there are any open periods that might be preventing deletion.
  
  
  
  Remove Assignments:
  
  If the GL variant is assigned to a company code or other configurations, you will need to remove those assignments first.
  Navigate to the relevant configuration settings and unassign the GL variant.
  
  
  
  Close Open Periods:
  
  If there are open periods, consider closing them if they are no longer needed. This may involve changing the fiscal year settings.
  
  
  
  Check for Dependencies:
  
  Review any financial statement versions or reports that may be using the GL variant. You may need to modify or delete these dependencies.
  
  
  
  Delete the GL Variant:
  
  Once all assignments and dependencies are cleared, you can proceed to delete the GL variant using transaction code OBY6 or the relevant configuration transaction.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  OBY6: Manage GL Variants
  OB52: Manage Posting Periods
  
  
  Documentation: Refer to SAP Help documentation for detailed steps on managing GL variants and understanding their configurations.
  Testing: After making changes, ensure to test the system to confirm that the GL variant is no longer in use and can be deleted without issues.
  
  If you continue to face issues, consider consulting with your SAP Basis or Finance team for further assistance, as they may have additional insights into the specific configurations of your SAP environment.