How To Fix 1G317 - The conditions need to be released by another employee

SAP Error Message - Details

• Message type: E = Error

• Message class: 1G - BKK: Konditionen

• Message number: 317

• Message text: The conditions need to be released by another employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1G317 - The conditions need to be released by another employee ?

  The SAP error message 1G317 ("The conditions need to be released by another employee") typically occurs in the context of purchasing or procurement processes, particularly when dealing with purchase requisitions or purchase orders that require approval or release strategies.
  Cause:
  This error indicates that the document (such as a purchase requisition or purchase order) is subject to a release strategy that requires approval from another user or employee. The release strategy is a control mechanism in SAP that ensures that certain documents are reviewed and approved by designated personnel before they can proceed further in the workflow.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Release Strategy: Check the release strategy assigned to the document. You can do this by navigating to the document in question and reviewing its release status.
  
  
  Check Release Status: Use transaction codes like ME53N (for purchase requisitions) or ME23N (for purchase orders) to view the document and check its release status. Look for any release codes that indicate which approvals are pending.
  
  
  Contact the Releasing Employee: If you are not the person responsible for releasing the document, you will need to contact the employee who has the authority to release it. They will need to log into SAP and approve the document.
  
  
  Review Authorization: Ensure that the employee responsible for the release has the necessary authorizations to approve the document. If they do not, you may need to involve a system administrator or someone from the SAP security team.
  
  
  Check for Workflow Issues: If the release strategy is not functioning as expected, there may be issues with the workflow configuration. In this case, you may need to consult with your SAP Basis or technical team to investigate any underlying issues.
  
  
  Documentation and Training: Ensure that all employees involved in the procurement process are aware of the release strategies and their responsibilities. Providing training or documentation can help prevent similar issues in the future.
  
  
  Related Information:
  
  Release Strategy Configuration: Understanding how release strategies are configured in SAP can help in troubleshooting. This involves transaction codes like OME4 (for defining release strategies) and OME5 (for assigning release groups).
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Roles and Authorizations: Review the roles and authorizations assigned to users involved in the procurement process to ensure they align with the required release strategies.
  
  By following these steps, you should be able to address the error message 1G317 and facilitate the necessary approvals for your document.