How To Fix 11381 - Contract has different purchasing organization

SAP Error Message - Details

• Message type: E = Error

• Message class: 11 - External Services Management

• Message number: 381

• Message text: Contract has different purchasing organization

Self-Explanatory Message

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• What is the cause and solution for SAP error message 11381 - Contract has different purchasing organization ?

  The SAP error message 11381, which states "Contract has different purchasing organization," typically occurs when there is a mismatch between the purchasing organization specified in the purchase order and the purchasing organization associated with the contract. This can happen in scenarios where a contract is created under one purchasing organization, but an attempt is made to reference it from a purchase order that belongs to a different purchasing organization.
  Cause:
  
  Purchasing Organization Mismatch: The purchasing organization in the purchase order does not match the purchasing organization defined in the contract.
  Contract Creation: The contract may have been created under a specific purchasing organization, and the purchase order is trying to reference it using a different purchasing organization.
  Data Entry Errors: Mistakes during data entry when creating the purchase order or contract can lead to this mismatch.
  
  Solution:
  
  
  Check the Purchasing Organization:
  
  Verify the purchasing organization assigned to the contract. You can do this by navigating to the contract in SAP and checking the details.
  Ensure that the purchasing organization in the purchase order matches the one in the contract.
  
  
  
  Create a New Purchase Order:
  
  If the purchasing organization in the contract is correct and you need to create a purchase order, ensure that you select the correct purchasing organization that matches the contract.
  
  
  
  Change the Purchasing Organization:
  
  If the purchase order was created incorrectly, you may need to change the purchasing organization in the purchase order to match the one in the contract. This can typically be done in the purchase order document.
  
  
  
  Create a New Contract:
  
  If the contract needs to be used with a different purchasing organization, consider creating a new contract under the correct purchasing organization.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about the purchasing organizations or how to proceed, consult with your SAP administrator or procurement team for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME33K (Display Contract) to view contract details and ME21N (Create Purchase Order) to create a new purchase order.
  Documentation: Refer to SAP documentation or help files for more detailed information on managing contracts and purchase orders.
  User Roles: Ensure that you have the necessary permissions to view and edit contracts and purchase orders in SAP.
  
  By following these steps, you should be able to resolve the error message 11381 and ensure that your purchasing documents are correctly aligned with the appropriate purchasing organizations.