How To Fix 0K418 - Volume of data cannot be processed by Excel

SAP Error Message - Details

• Message type: E = Error

• Message class: 0K - Messages for "General List Modules"

• Message number: 418

• Message text: Volume of data cannot be processed by Excel

What causes this issue?

The data volume is too large to be processed within Excel.
See SAP Note 635011.

System Response

The ALV grid view will be restored.
&PROCEDURE&
Reduce the amount of data to be transferred in ALV:
- Restrict the number of data records by using a filter
or
- Hide columns that are not required (for example, if no data is
available)

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 0K418 - Volume of data cannot be processed by Excel ?

  The SAP error message 0K418: Volume of data cannot be processed by Excel typically occurs when you are trying to export a large dataset from SAP to Microsoft Excel, and the amount of data exceeds Excel's limitations. Here are the causes, solutions, and related information for this error:
  Causes:
  
  Data Volume: The dataset you are trying to export is too large for Excel to handle. Excel has a limit on the number of rows and columns it can display (1,048,576 rows and 16,384 columns in Excel 2016 and later).
  Excel Version: Older versions of Excel have lower limits on the number of rows and columns.
  Memory Limitations: Your system may not have enough memory to handle the large dataset when exporting.
  SAP Settings: The settings in SAP may be configured to export too much data at once.
  
  Solutions:
  
  
  Reduce Data Volume:
  
  Apply filters in SAP to limit the amount of data you are exporting. For example, you can filter by date range, specific criteria, or other parameters to reduce the dataset size.
  Export the data in smaller chunks instead of trying to export everything at once.
  
  
  
  Use Alternative Formats:
  
  Instead of exporting directly to Excel, consider exporting the data to a CSV (Comma-Separated Values) file, which can handle larger datasets and can be opened in Excel.
  You can also use other formats like TXT or XML, which may be more suitable for large datasets.
  
  
  
  Check Excel Version:
  
  Ensure you are using a recent version of Excel that supports larger datasets. If you are using an older version, consider upgrading.
  
  
  
  Increase System Resources:
  
  If possible, increase the memory and processing power of your system to handle larger datasets more efficiently.
  
  
  
  SAP Configuration:
  
  Consult with your SAP administrator to check if there are any settings that can be adjusted to allow for larger exports or to optimize the export process.
  
  
  
  Related Information:
  
  Excel Limits: Familiarize yourself with the limits of the version of Excel you are using. For example, Excel 2016 and later versions support up to 1,048,576 rows and 16,384 columns.
  SAP Notes: Check SAP Notes and documentation for any specific recommendations or patches related to data export issues.
  Performance Considerations: When working with large datasets, consider using SAP tools like SAP BusinessObjects or SAP Analytics Cloud, which are designed to handle larger volumes of data more effectively.
  
  By following these solutions, you should be able to resolve the error and successfully export your data from SAP to Excel or another format.