How To Fix 06632 - Please maintain one address reference only

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 632

• Message text: Please maintain one address reference only

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 06632 - Please maintain one address reference only ?

  The SAP error message "06632 - Please maintain one address reference only" typically occurs when there is an issue with the address data in the system, particularly when multiple address references are being maintained where only one is allowed. This error is often encountered in various SAP modules, such as Materials Management (MM) or Sales and Distribution (SD), when dealing with master data like vendors, customers, or materials.
  Cause:
  
  Multiple Address References: The primary cause of this error is that the system has detected more than one address reference for a particular entity (e.g., vendor, customer, etc.) when it expects only one.
  Data Entry Errors: During the creation or modification of master data, users may inadvertently enter multiple addresses or fail to delete an existing address before adding a new one.
  Configuration Issues: In some cases, the configuration settings in the SAP system may not align with the business requirements, leading to this error.
  
  Solution:
  
  
  Check Address Data: 
  
  Navigate to the relevant master data transaction (e.g., vendor or customer master).
  Review the address references associated with the entity in question.
  Ensure that only one address reference is maintained. If there are multiple, delete the unnecessary ones.
  
  
  
  Use Transaction Codes:
  
  For vendor master data, you can use transaction code XK02 (Change Vendor) to check and modify the address.
  For customer master data, use transaction code XD02 (Change Customer).
  
  
  
  Data Consistency: 
  
  Ensure that the data is consistent across all relevant tables. Sometimes, inconsistencies can arise from previous data migrations or manual entries.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or help files related to the specific module you are working with for any additional guidelines on address maintenance.
  
  
  
  Configuration Review: 
  
  If the issue persists, consult with your SAP Basis or configuration team to review the settings related to address management in the system.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  User Authorization: Ensure that the user has the necessary authorizations to modify address data, as restrictions can sometimes lead to unexpected errors.
  Testing: After making changes, test the process again to ensure that the error does not reoccur.
  
  By following these steps, you should be able to resolve the error message "06632 - Please maintain one address reference only" in your SAP system.